Event Organiser

4 weeks ago

Gloucestershire, United Kingdom UCAS Full time

**General information**:
**Reference **:001439

**Publication start date **:21/11/2023

**Post Description**:
Event Organiser

**Vacancy location**:
**Location**:
South West, Gloucestershire, Rosehill

**Vacancy details**:
**Job Profile**:
Sales and Marketing - Events

**Title**:
Event Organiser (12 month FTC)

**Contract Type**:
Full Time

**About us**:
**About UCAS**:
UCAS is at the heart of connecting people to higher education.

We’re a successful and fast-growing organisation, which helps hundreds of thousands of people every year. We're committed to delivering a first-class service to all of our customers — they're at the heart of everything we do.

**Business Unit description**:
The **Sales and Marketing business unit** takes responsibility for successfully and sustainably launching and growing products and services that respond to UCAS’ customer needs.

Through UCAS Media (UCAS’s commercial subsidiary), we connect clients to our engaged audiences and offer data-led consultancy and insight services to the HE sector and associated markets.

UCAS Media provides consultancy, insight, and marketing solutions for higher education providers wanting to improve their position in the market, and for commercial brands wanting to reach students. With our highly engaged audience, we’re in the perfect position to support our customers with what they need to identify, engage, and convert. All our profits are gift-aided back to UCAS, the charity.

**About the role**:
**Contractual Hours**:
35.00 - flexible working

**About the role**:
Supporting the Senior Events Organisers and Exhibitions and Conference Manager to project manage a program of exhibitions and conferences.

**Key accountabilities**:

- Support and manage the delivery the delivery of events you are managing which could include physical or virtual exhibitions and conferences.
- Support to source a range of venues in varied locations around the UK that are within budget and meet the needs of the event.
- Support with the management of the delivery of events on-site, including speakers, exhibitors, staff, and contractors.
- Support colleagues throughout the organisation, in the development and programme planning of events and conferences.
- Track project progress against deadlines, including the gathering, distributing, and proofing of all event-related content.
- Liaise with clients to collect artwork and collate print ready materials.
- Confident and excellent customer focused communications with speakers, exhibitors, and attendees.
- Supervise the delivery of on-site or virtual events and external suppliers responsible for the implementation of events.
- Support with the management of event budgets to ensure that each event is in profit.

For full responsibilities, please refer to attached role profile.

**Skills, qualifications, and experience**:

- Experience in events management and producing project plans.
- Excellent interpersonal, organisational, oral, and written communication skills with an ability to work to and meet deadlines.
- Ability to work under pressure and manage time appropriately.
- Flexible approach to working hours with a commitment to succeeding, developing, and expanding current activity.
- A good team player with the ability to support colleagues in their duties.
- Able to travel, and network with new clients/colleagues, including overnight stays at short notice.
- Working knowledge of MS Office Packages.
- Full clean driver’s license.

**Package**:
**Salary - £25,000 per year**
- 30 days annual leave (pro rata for part time) (plus 3 concessionary days over Christmas and your bank holidays)
- Flexibility - UCAS positively supports Hybrid working for its employees, meaning you can work between home and the office in a way that suits you and the business and also has a comprehensive Flexible Working Policy
- A generous pension scheme
- Hundreds of high street discounts and offers with Perkbox
- Internal training and development
- Subsidised gym and café
- Be rewarded for going above and beyond with our ex-gratia bonus scheme and Celebrating U, our quarterly employee recognition scheme

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