Business Administrator

5 months ago


Sutton, United Kingdom Ministry of Justice Full time

**Business Administrator - HMP Downview - 76812**
**£26,762 - £28,178**
**Sutton**:
**Group Profile Name**: Business Administrator

**Organisation Level**: Delivery - The jobs at this level will be task focused delivering defined activity or services.

**Band**: 3

**Overview**

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. This role is rotational and so successful applicants may have the opportunity to rotate between departments.

Areas of work include 6 departments:
Offender Management

Security

Safer Custody

Activities

Business Hub

People Hub

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

**Characteristics**

Typical tasks associated with this Group Profile include:

- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

**Overview of the job**

This is an administrative job in an establishment.

**Summary**

The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment.

This is a non-operational job with no line management responsibilities.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

- Discharge Report / Pre-Discharge Report
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection

Undertake other administrative tasks including:

- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

An ability to fulfil all


  • Business Administrator

    4 months ago


    Full Sutton, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 355975**Salary**: - £25,752 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Business Administrator

    5 months ago


    Sutton, United Kingdom Howdens Joinery Co. Full time

    To obtain key information to generate effective customer leads, with a focus on increasing future business. Contacting customers on a daily basis, in a friendly and engaging manner over the phone and face to face, while identifying opportunities to upsell. To monitor new accounts with a welcome call/letters and sending of marketing materials, To deal with...


  • Sutton, United Kingdom LMP Group Full time

    **Apprenticeship position at Seaton House School** Seaton House is an Independent Preparatory School for girls based in Sutton. An opportunity exists for a Marketing and Business Administration Assistant, to work as part of a small but very busy administration team. We are a tight-knit, friendly school with an excellent academic reputation, having been...

  • Administrator

    5 months ago


    Sutton, United Kingdom Sanctuary Health Full time

    Job Title: Head of Pension Administration Location: London Borough of Sutton, United Kingdom Pay rate: £600 Per day 37 Hours per week Job: **Responsibilities**: 1. Lead and direct the work of the Pension Administration department, implementing policies in line with both organizational objectives and legal compliance. 2. Oversee the day-to-day...


  • Sutton, United Kingdom CV-Library Full time

    Maintenance / Account Administrator | FM / Maintenance Industry | Sutton, Greater London | £28,000 - £32,000 + Employment Package. Due to contract expansion, we are currently recruiting for a Maintenance Administrator / Account Administrator to join our growing team. The business delivers Electrical, HVAC and Building Fabric maintenance and...


  • Sutton Coldfield, United Kingdom Sapphire Education & Training Full time

    **About us** Sapphire Education & Training is a small business in Netherton. We are professional, customer-centric, supportive, and our goal is to Working in partnership with care providers to deliver outstanding quality training, apprenticeships, consultancy and support solutions across the UK.. Our work environment includes: - On-the-job training - Safe...


  • Sutton, Greater London, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Sutton, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...


  • Sutton, Greater London, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Sutton, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...

  • Office Administrator

    5 months ago


    Sutton, United Kingdom GRIP Technologies Limited Full time

    **About us** GRIP Technologies Limited is a small business in Sutton, SM1 4JE. We are innovative and demanding. GRIP Technologies Limited is market leader proving medico-legal software and administration services to the doctors and consultants. Our head office is based in Sutton Surrey and we have an exciting opportunity for a new office administrator to...

  • Administrator

    1 month ago


    Sutton, United Kingdom CV-Library Full time

    Administrator / Scheduler Busy and friendly company based in Sutton servicing commercial clients is looking for an organised and efficient Administrator/Scheduler to organise works and ensure that clients receive a first-class service. * Based in Sutton * £26,000 (DOE) * 20 days holiday + bank holidays + 5 duvet days * Monday - Friday, 8am...

  • Administrator

    5 months ago


    Sutton, United Kingdom Recruitment in Partnership Ltd Full time

    We urgently require an experienced Administrator to work alongside our prestigious client based in Sutton. **Requirements**: - **Attention to Detail**: - Accurate inputting to build import and export declarations. - **Resilience** - Ability to ensure the same defined processes are followed time and time again, to ensure the business complies with the...

  • Sales Administrator

    4 months ago


    Sutton, United Kingdom Reed Full time

    Sales Administrator Job Type: Temporary (12 weeks)Location: SuttonExperience: Minimum 2 years My client are seeking a dedicated Sales Administrator to join their friendly team in a commercial business setting. This temporary role is a fantastic opportunity for an individual with a minimum of two years of experience in sales administration, looking to...


  • Sutton, United Kingdom Prince Personnel Limited Full time

    We are seeking a skilled Administrative Support Assistant to provide temporary cover on our reception desk. The successful candidate will be responsible for answering telephone calls, meeting and greeting visitors, and dealing with incoming and outgoing post. The ideal candidate will have excellent telephone manner and interpersonal skills, with previous...

  • Administrator

    7 months ago


    Sutton, United Kingdom Page Personnel Full time

    Immediate start with an extremely progressive company - Full training provided and supportive working culture **About Our Client**: My client are a fast growing business who have a hugely supportive working environment and take a lot of pride in ensuring that all new staff members have been provided with excellent training and progression. The main duties...

  • Cgu Administrator

    5 months ago


    Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    We have an exciting opportunity for a part-time Administrator to join the busy Administration Team of the Cancer Genetics Unit at The Royal Marsden in Sutton. This role is wholly Sutton office based and the ability to work five short days would be helpful and working Fridays is required. Working flexibly in our small, friendly Team of ten, the ability to...

  • Cgu Administrator

    5 months ago


    Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    We have an exciting opportunity for a part-time Administrator to join the busy Administration Team of the Cancer Genetics Unit at The Royal Marsden in Sutton. This role is wholly Sutton office based and the ability to work five short days would be helpful and working Fridays is required. Working flexibly in our small, friendly Team of ten, the ability to...


  • Sutton, United Kingdom Wing Waterproofing Full time

    **About us**: We specialise in structural waterproofing and damp proofing within the construction trade. Wing Waterproofing is a well-established, successful, family-run business, with over 26 years of trading in structural waterproofing and damp proofing. Located in Cheam Village, our small office offers a supportive environment for someone seeking a stable...


  • Sutton, United Kingdom Alaskan Windows Ltd Full time

    Are you looking to take your first steps in the workplace, considering a change in your career or been affected by recent events. We are are looking for a conscientious, enthusiastic person to be trained for a broad range of administration tasks within a Sutton-based Home Improvement company. If you are looking for a challenge in a fast-paced but friendly...

  • Administrator

    4 months ago


    Sutton Coldfield, United Kingdom HollyField Personnel Full time

    **Administrator** £11.53 per hour **Job Type**: Permanent, Full Time Location: Sutton Coldfield, Hybrid Working Hours: Monday to Friday, 9am - 5pm Our client is seeking a dedicated Administrator to join their dynamic team. This role offers a fantastic opportunity to contribute to the growth and development of the business. **Responsibilities** -...


  • Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    We seek a Business Administration Assistant to join our Clinical Genomics department. The post holder will be required to coordinate business administration for Clinical Genomics. This will include, but not limited to, data collection and clerical duties, including handling enquiries. The role requires a proactive approach, flexibility and the ability to...