Facilities Coordinator
3 weeks ago
JLL supports the Whole You, personally and professionally.
Facilities Coordinator (FC) Job Specification
Key Responsibilities and Deliverables
Customer Service
Deliver excellent customer service to meet client expectations.
Build and develop effective relationships with customers at all levels.
Support reception by covering breaks and absence as required by the RFM/Client
Site Operations
Ensure issues highlighted through site inspections or customer complaints are resolved in a timely manner.
Manage all the requests on the Facilities helpdesk and liaise with JLL M&E team & service providers.
Ensure we are delivering client KPIs as identified within the agreed LCA (Local Country Agreement)
Keep accurate and update records of health & safety files plan.
Process and control purchase orders, invoices, and work orders.
Provide cover for the AFM during periods of absence.
Support the completion of reports and documentation to meet required deadlines.
Carry out regular site inspections and log any issue on helpdesk ticketing system.
Visit sites and properties in accordance with the site visit programme issued by the RFM.
Facilities (property/portfolio) Management - Supporting the RFM to:
Ensure we are delivering client KPIs as identified within the agreed PMA (Property Management Agreement)
Assist in the delivery of “Instinct” (customer experience) operational initiatives across your portfolio in close liaison with our service partners.
Ensure that on-site management of the properties is undertaken in accordance with JLLs polices, processes and procedures as defined on the PAM Process Hub site (Connect)
Liaise with occupier representatives referring matters upwards only if they cannot be resolved at local level.
Regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the building(s).
Assist in the setting and controlling of service charge budgets, quarterly variance reporting and reconciliation to agreed accounting practices.
Assist the building’s “Social Responsible Management” (H&S and environmental/sustainability) activities.
Assist in the management of the buildings’ plant and equipment. Will be responsible for building management systems where appropriate.
Assist in the implementation of minor housekeeping tasks.
Help prepare site regulations and issue permits to work for all contractor activities on site.
Establish and maintain proper site records in accordance with best practice rules.
Visit sites and properties in accordance with the site visit programme issued by the RFM.
Required Qualifications, Skills, and Experience
Solid stakeholder management skills and an ability to understand business ideas.
Previous experience working for a company within the property industry or from a similar business line, with client facing experience or from a corporate FM background.
Supportive in driving operational business change.
Strong organisation skills and excellent communication skills, both verbal and written
Driven to achieve results.
This job description sets out key elements and responsibilities of the role, but it is not intended to be exhaustive and does not constitute a contractual document. Duties may be changed to meet changing needs or circumstances.
**Location**:
On-site -Bourne End, Buckinghamshire, GBR
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
-
SHEQ & Facilities Advisor
2 weeks ago
Buckinghamshire, United Kingdom 1st Choice Rec Full timeExciting Job Opportunity Alert! Are you a Facilities Manager with experience in a warehouse setting? We have the perfect role for you! Join our client in Milton Keynes and take charge of all facility and site services. As a Facilities Manager, you will: ? Coordinate with contractors and suppliers to meet health and safety requirements ? Manage outsourced...
-
Facilities Coordinator
5 days ago
Milton Keynes, Buckinghamshire, United Kingdom CBRE Enterprise EMEA Full timeCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coord Job Responsibilities Managing the Reception area and ensuring that all site facilities are running smoothly, ensuring high standards across the site at all times, including answering...
-
Facilities Coordinator
5 days ago
Milton Keynes, Buckinghamshire, United Kingdom CBRE Enterprise EMEA Full timeCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coord Job Responsibilities Managing the Reception area and ensuring that all site facilities are running smoothly, ensuring high standards across the site at all times, including answering...
-
Facilities Manager
5 days ago
Iver, Buckinghamshire, United Kingdom Asper Recruitment Full timeFantastic opportunity available to join a reputable company which offers a great package with an extended scope of perks. Must read! Job Summary My client are looking for an experienced Facilities Manager to oversee all building-related activities, running state-of-the-art secure facilities close to London Heathrow Airport and in the Southeast London...
-
Facilities Manager
5 days ago
Iver, Buckinghamshire, United Kingdom Asper Recruitment Full timeFantastic opportunity available to join a reputable company which offers a great package with an extended scope of perks. Must read! Job Summary My client are looking for an experienced Facilities Manager to oversee all building-related activities, running state-of-the-art secure facilities close to London Heathrow Airport and in the Southeast London...
-
Office and Facilities Advisor
2 weeks ago
Milton Keynes, Buckinghamshire, United Kingdom 1st Choice Staff Recruitment Full timeAre you a Facilities Manager with experience in a warehouse setting? Join our client in Milton Keynes and take charge of all facility and site services. As a Facilities Manager, you will: Coordinate with contractors and suppliers to meet health and safety requirements Oversee office services and customer expectations Maintain compliance with...
-
Project Manager
4 days ago
High Wycombe, Buckinghamshire, United Kingdom VINCI Facilities Full timeWe currently have an exciting opportunity for a DV Cleared Project Manager as part of our Defence Sector contractThis is an exciting role to deliver Projects for the MOD across a wide ranging Property Portfolio, including infrastructure project, Plant Asset renewal HVAC, Chillers, Electrical Switch Gear, Life Safety Systems, CCTV and BMS, Hanger upgrades,...
-
Helpdesk Manager
5 days ago
Iver, Buckinghamshire, United Kingdom Asper Recruitment Full timeMy client are looking for an experienced Facilities Manager to oversee all building-related activities, running state-of-the-art secure facilities close to London Heathrow Airport and in the Southeast London areas. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning. The goal...
-
Facilities and Maintenance Supervisor
2 months ago
Aylesbury, Buckinghamshire, United Kingdom Expert Employment Full timeAs the Facilities and Maintenance Supervisor, you will ensure the efficient of facilities and production operation areas. Your responsibilities will encompass a wide range of maintenance tasks, project management, and team leadership. You will work closely with a team of technicians to maintain and repair equipment, buildings, and support various site...
-
Project Manager
1 week ago
High Wycombe, Buckinghamshire, United Kingdom VINCI Facilities Full timeWe currently have an exciting opportunity for a DV Cleared Project Manager as part of our Defence Sector contract This is an exciting role to deliver Projects for the MOD across a wide ranging Property Portfolio, including infrastructure project, Plant Asset renewal HVAC, Chillers, Electrical Switch Gear, Life Safety Systems, CCTV and BMS, Hanger upgrades,...
-
Project Manager
1 week ago
High Wycombe, Buckinghamshire, United Kingdom VINCI Facilities Full timeWe currently have an exciting opportunity for a DV Cleared Project Manager as part of our Defence Sector contract This is an exciting role to deliver Projects for the MOD across a wide ranging Property Portfolio, including infrastructure project, Plant Asset renewal HVAC, Chillers, Electrical Switch Gear, Life Safety Systems, CCTV and BMS, Hanger upgrades,...
-
Account Coordinator
1 month ago
Buckinghamshire, United Kingdom Atlas Workplace Services Full timeAtlas Workplace Services (FormallySalisbury Group)has an opportunity for an Account Co-Ordinator to join our team in Milton Keynes.As an Account Co-Ordinator, you will provide comprehensive administrative assistance and coordination to meet the requirements of the client and Account Team, ensuring consistent and proactive assistance to the FM Operation....
-
Facilities Manager
3 weeks ago
Milton Keynes, Buckinghamshire, United Kingdom Hays Full timeHoward Group - Facilities Manager Role Howard Group - Facilities Manager Role I'm proud to be working in partnership with the Howard Group who have appointed me on an exclusive basis. They have an exciting opportunity for a Facilities Manager, which is a brand new, key and pivotal role where you will be a part of the management team. The Howard Group...
-
SHEQ & Facilities Advisor
2 weeks ago
Milton Keynes, Buckinghamshire, United Kingdom 1st Choice Staff Recruitment Full timeExciting Job Opportunity Alert! Are you a Facilities Manager with experience in a warehouse setting? We have the perfect role for you! Join our client in Milton Keynes and take charge of all facility and site services. As a Facilities Manager, you will: Coordinate with contractors and suppliers to meet health and safety requirements Manage outsourced...
-
SHEQ & Facilities Advisor (Permanent)
2 weeks ago
Milton Keynes, Buckinghamshire, United Kingdom 1st Choice Staff Recruitment Full timeExciting Job Opportunity Alert! Are you a Facilities Manager with experience in a warehouse setting? We have the perfect role for you! Join our client in Milton Keynes and take charge of all facility and site services. As a Facilities Manager, you will: Coordinate with contractors and suppliers to meet health and safety requirementsManage outsourced...
-
SHEQ & Facilities Advisor (Permanent)
2 weeks ago
Milton Keynes, Buckinghamshire, United Kingdom 1st Choice Staff Recruitment Full timeExciting Job Opportunity Alert! Are you a Facilities Manager with experience in a warehouse setting? We have the perfect role for you! Join our client in Milton Keynes and take charge of all facility and site services. As a Facilities Manager, you will: Coordinate with contractors and suppliers to meet health and safety requirementsManage outsourced...
-
Data Centre
1 week ago
Dinton, Buckinghamshire, United Kingdom SRG Full timeData Centre & Facilities Team Lead | Telecomms | Gibraltar | Office based / Hybrid (relocation available) Data Centre & Facilities Team Lead required for a leading telecoms company in Gibraltar to oversee the operation, maintenance, and security of our data centres and facilities. The Data Centre & Facilities Team Lead will be responsible for managing all...
-
Event Coordinator
11 hours ago
Milton Keynes, Buckinghamshire, United Kingdom Makita UK Full timeJob Title: Events Coordinator Reporting Line: Marketing Manager Department: Marketing Location: Milton Keynes Apply (by clicking the relevant button) after checking through all the related job information below. Position Overview: As an Events Coordinator, you'll organise conferences, seminars, and exhibitions, as well as parties and corporate...
-
Site Facilities/EHS Manager
5 days ago
Milton Keynes, Buckinghamshire, United Kingdom Givaudan Full timeSelect how often (in days) to receive an alert: Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn...
-
Event Coordinator
1 week ago
Milton Keynes, Buckinghamshire, United Kingdom Makita UK Full timeJob Title: Events Coordinator Reporting Line: Marketing Manager Department: Marketing Location: Milton Keynes Position Overview: As an Events Coordinator, you'll organise conferences, seminars, and exhibitions, as well as parties and corporate incentive trips. Reporting to the marketing manager, you'll manage the whole process from the...
