Senior Secretary

1 month ago

Poole, United Kingdom Aspire Jobs Full time

**Salary**: to £25,000 pa DOE

**Hours & Benefits**: 9am-5pm Mon-Fri, 25 days holidays, parking available, cycle to work scheme

Aspire Jobs are delighted to be working in partnership with our client, who are an outstanding, professional services firm within their offices in Poole.

We are looking for an experienced, process driven and professional Senior Secretary/PA to join a very busy department with the firm to the Head of the Department.

This Senior Secretary role will be full time, seeing you working one-to-one with the Head of Department. The tasks involved include typing, administration of files, taking and making client calls, organisation of a diary and other PA duties which arise.

Previous experience with a Legal, Accountancy or professional services firm would be preferred but is not essential.

**The successful Senior Secretary will: -**
- Be professional with a confident communication manner which can be tailored to the audience
- Ideally have knowledge on Digital Dictation IT Systems
- Have great attention to detail
- Have an excellent communication manner
- Be well presented
- Have superb organisational skills and experience

The role will involve you managing the organisation of one of the partners, preparing legal documentation and a fair amount of compliance work. You will also be managing his diary, booking training for him when needed, meeting and greeting clients. You willalso be responsible for logging payments onto the internal system so excellent attention to detail is essential.

**Other duties will include: -**
- Typing of Correspondence using BigHand digital dictation IT system
- Managing diary in Outlook and on a case management system
- Managing deadlines using the firm's IT Systems
- Taking and making client telephone calls
- Preparing documents for client meetings as and when required
- Filing/Archiving/Photocopying/Scanning as required
- Taking messages from clients and passing it onto the fee earner;
- Following AML and Complaint processes as required
- Management and arranging necessary payments
- File Closures
- Understanding accounting procedures for money received
- Retrieve archived files

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