Senior Administrator

Job Purpose:
To support the organisation’s goal of providing a high-quality curriculum for students who may have complex and additional educational needs. To develop and deliver administrative processes to enable the smooth running of the organisation. To be an effective professional, with specialized experience or qualifications, who can take responsibility for the management of administration.

Core Requirements of the Post:
Leadership and operational support to Horwood Coombe Inspire in support of the organization's aim to grow and expand its brand thereby supporting more young people on their path, including the safeguarding of the organisation and the young people it supports.

To ensure the delivery of a high-quality administration processes for the organisation.

Areas of responsibility and key tasks.

To support the CEO in the areas of admin and ICT.

Effectively manage other adults, who are involved in site maintenance both indoors and outdoors.

Work collaboratively, as part of the team.

To use finance effectively for physical resources and equipment.

To collaborate and use assessment information to inform planning and delivery and to set appropriate targets for improvements.

Resources:
To ensure that finance is spent appropriately to ensure the best value for money.

Responsible for the selection, procurement of a range of specialist equipment.

Responsible for the maintenance of personal protective equipment to a safe working level in accordance with manufacturers’ guidelines and national standards.

Work demands:
To act in a flexible and positive manner and to continually review the effectiveness of systems across the organisation

To maintain a positive approach to supporting students who have a variety of additional and complex needs.

To make positive and supportive contributions to the staff team.

Working with and supporting the managing director and senior leadership team.

Making decisions in relation to operational activities.

Ensuring the business runs with legality and conformity to all relevant and appropriate regulations and legislation.

Supervising staff and volunteers and providing constructive feedback.

Operate at all times, within the stated policies and practices of the organisation. Take responsibility for health and safety, safeguarding and child protection.

Physical demands and Working conditions:
This role is predominantly office based. However, this is at the Centre of a Forest School and farm.

Links with others:
To work alongside organisations, parents and other agencies. To play a full-time part in the team approach at the organisation.

Management demands:
To lead on human resources tasks, such as recruitment, managing sickness absence, holiday entitlement and CPD

To be responsible for certain areas of finance, in particular staff timesheets, mileage claims and petty cash. To liaise with the organisation’s book-keeping and accountancy companies on other areas of finance

To be responsible for organising site management, both at HQ & basecamp. Organising caretaker, cleaner, junior admin staff and other staff to ensure this is done effectively. Maintaining central management spreadsheets and ensuring environmental health standards are maintained.

To ensure the organisations vehicles are maintained appropriately and that vehicle logs are completed by staff.

To be responsible for insurances.

To be responsible for maintaining the student and staff registers, so that the CEO can manage resource allocation

To ensure appropriate and timely liaison/reporting to schools and parents

To be responsible for the annual cycle of policy & procedures renewal and distribution, in conjunction with the CEO.

To be the organisation’s data protection officer

Report writing

Transport co-ordinator

Student focusing/tracking

**Job Types**: Full-time, Part-time

**Salary**: £15.00-£22.00 per hour

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 08/03/2023
Reference ID: Horwood Coombe Senior Administrator
Expected start date: 17/04/2023