22.187 Eo - Legal Administrative Assistant

2 weeks ago


Darlington, United Kingdom Disclosure & Barring Service Full time

**Details**:
**Reference number**:

- 254927**Salary**:

- £25,236 - £27,917**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Legal Team within Finance & Corporate Support Directorate**Type of role**:

- Administration / Corporate Support
- Legal Services**Working pattern**:

- Flexible working, Full-time, Homeworking, Part-time, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- DarlingtonAbout the job

**Job summary**:

- DBS was established under the Protection of Freedoms Act 2012 on 1 December 2012,
- operating from two sites, Liverpool and Darlington. We operate on behalf of government
- delivering Disclosure functions in England, Wales, Jersey, Guernsey and the Isle of Man, and
- Barring functions for England, Wales and Northern Ireland.
- We provide a service that enables organisations in the public, private and voluntary sectors to
- make better informed, safer recruitment and other decisions. We do this by providing
- information to enable them to determine whether individuals are unsuitable or unable to
- undertake certain work, particularly with occupations involving regular contact with vulnerable
- groups, including children.
- You will be joining the DBS Legal Services Team at an exciting time. DBS is in the third
- year of its five-year strategic plan. The plan was co-created by our staff and has three key
- themes: Quality, Profile and People. The Legal Director has established a Legal Team that is recognised and engaged as a crucial service in the delivery of the DBS’ functions. You will work collaboratively and proactively with colleagues from various teams, building relationships and confidence in the Legal Services Team. This role will offer you varied, challenging and rewarding work in a professional and fast-paced environment. This EO post has arisen due to the further expansion of the team.**Job description**:

- To provide administrative support to the DBS Legal Services Team, including:
- Supporting the lawyers in the Team wherever possible
- Collating and reviewing documentation
- Drafting basic internal and external correspondence
- Assisting with the preparation of instructions to law firms/counsel
- Liaising with external advisers
- Engaging with DBS colleagues to ensure that advice queries are dealt with in a

timely manner- Maintaining and updating the Legal Case Management system, other data bases

and spreadsheets- Raising purchase orders and complying with financial processes for the provision

of external legal services- Checking invoices and ensuring payment is made in a timely manner
- Managing the data retention of files and the process for the destruction of files
- Reviewing the Legal Services Team inbox and ensuring that matters are

signposted to allocated lawyers- Work flexibly and undertake such other duties appropriate to the level of the post that may
- reasonably be required
- Resources- The job holder will have support from other members of the Legal Services Team
- Accountability- The job holder will report directly to the Legal Support Officer and be supervised by

individual lawyers in the Team**Person specification**:
Essential Criteria
- ABILITY- Ability to communicate effectively and efficiently, with good client care skills
- Good written communication skills to the level required for the preparation of legal correspondence
- Ability to work flexibly, prioritise and manage a varied workload
- Ability to work effectively in a fast-paced team
- Excellent organisational skills

EXPERIENCE
- A background in providing support in a legal environment
- Experience of using all Microsoft Office packages, particularly Excel

Desirable Criteria
- ABILITY- Ability to conduct legal research

EXPERIENCE
- Experience of working with a legal case management system

Other Information
- Work can be done remotely, but the post holder will have a contracted base of Darlington. The post holder will work from the Darlington Office in accordance with the needs of the organisation, which will vary from time to time. We estimate at least one day per week.

This role might require occasional travel between the Liverpool and Darlington DBS sites, with
the possibility of overnight stays.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Managing a Quality Service
- Seeing the Big Picture

**Benefits**:

- DBS offers a number of excellent benefits for its employees. These can include:

- Generous annual leave entitlement;
- Excellent maternity, paternity and adoption schemes (after a qualifying period);
- Commitment to the health and wellbeing of our employees;
- Employee Assistance Programme;
- Flexible working opportunities;
- Eyecare voucher scheme;
- Occupational Health Service including referrals for counselling and physiotherapy;
- 24/7 Counselling and Wellbeing Service- DBS vision and pur



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