Forward Planning Logistics Coordinator
3 days ago
Facilities by ADF have an exciting opportunity for a **Forward Planning Logistics Coordinator** to join the team.
Location: Bordon
**Salary**: Competitive
**About Us**:
Facilities by ADF provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features.
We are currently recruiting for a Forward Planning Logistics Coordinator to join our logistics team.
**Forward Planning Logistics Coordinator** - The Role:
As a member of the logistics team you will be scheduling vehicles and drivers to ensure the delivery of our on location facility vehicle service. This involves the analysis of the customer filming schedules to make a clear plan ensuring consistent high standardsof delivery.
This role involves good and clear communication with other departments within the company that are integral to its operation, accounts, maintenance, transport departments.
**Forward Planning Logistics Coordinator** - Key Responsibilities:
- Scheduling of the drivers to meet the company workload
- Be able to problem solve & work within a busy Transport environment
- Work with all departments to ensure drivers hours compliance
- Liaise with vehicle workshop for long term vehicle availability
- Maintain Both agency & ADF driver rotas
- Daily contact with resource suppliers to meet planning demands
- Produce future tasks sheets from the planning tools available
- Forecasting future requirements at least 7 days in advance
- Liaise with Account Managers & HOD’s, on a daily basis
- Liaise with external Recruitment Agencies
- Ensure all set up paperwork is completed and presented for approval
- Create and maintain the daily log of agency drivers used and costs associated
- Confirm end of week driver hour totals to agency
- Reconcile Agency Invoices with ADF timesheets
- Liaise with HR and Transport Managers to maintain timely updating of banned list
- Identify potential shortfalls in headcount and flag to Logistics Manager for remedial action to be taken
- Maintain the 6th month driver forecast requirement
- Schedule new driver assessment
**Forward Planning Logistics Co-ordinator** -You:
- Knowledge and experience of planning within a similar sized hire operation
- Excellent communicator with proven interpersonal skills
- Good knowledge of health and safety procedures
- Able to deliver at a high standard, maintaining focus on meeting timelines & targets
- Confidence to deal with difficult situations should the need arise
- Must be proficient in the use of Excel
- Experience of dealing with a multi vehicle fleet
- The ability to work under pressure and problem solve to make sure the customer always receives an exceptional service
- Knowledge of driver’s hours regulations
- Ability to communicate at all levels
**Forward Planning Logistics Coordinator** - Benefits:
- 28 days holiday, including Bank Holidays
- Pension / Life Assurance
- Employee Assistance Programme
- Discounts with High Street Retailers
Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up and production, as well as diners and honey-wagons.
Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet.
To submit your CV for this exciting **Forward Planning Logistics Coordinator** opportunity, click ‘Apply’ today
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