Medical Secretary

4 weeks ago


Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

Typing - cross cover to help other specialities as/when needed. Answer telephone pick up calls for other specialities when needed Cross cover of band 4s when needed to cover leave/sickness including Minute taking Casenote request for Audits if asked to do so by clinician Pick up band 4, band 3 and band 2 duties during leave and sickness (Issue letters and post out letters/clear desk/request casenotes and file letters or results/ deal and assist with clinician queries etc) Training of new staff (Band 4, Band 3) Chase clinicians to approve letters and flag up when pigeon hole is getting full Manage NHS.Net and internal Admin inbox to ensure that this is picked up Organising meetings (including getting the agenda, sending out diary invites and reminders, typing up minutes and action tracker in a timely manner) Take Minutes Clinical Service Meetings and any other specialty meetings Ordering stationary (paper, envelopes etc) Manage databases - (Biopsy Tracker/ RFF tracker/ Wales implant tracker / New patient database/ Haematology and oncology tracker/ Clatterbridge / Imaging tracker and any other trackers that are implemented. Opening incoming post and allocate to relevant clinicians Check discharges have been done on IPM when letters say discharge on letter. Close referral if not done already.

Consultant queries/requests Ensure all letters have been approved for all clinicians for current area Uploading Photographs/ deleting SD card/sending to print Phone patients to get bloods to be done as instructed from Clinicians Chase up medical Synopsis, chase up blood results/path reports/histologys from other trusts. Getting results from CRIS system, ordering x-rays, cone beam reports Rejection Letters and discharging from IPM Request casenotes for filing/ for consultant queries/reports etc Filing of letters / results Manage IPM Waiting lists Arrange rotas and circulate SAR requests Prescription requests Book in casenotes for typing and allocating them to specialities for typing. Check LIGHT system for speciality awaiting follow up list and check letters to see if patient is to be discharged. Discharge and close referrals on IPM.

Manage Speciality awaiting approvals on EPRO report from LIGHT Manage Speciality awaiting issuing report on EPRO Chase any outstanding queries from EPRO report that are waiting on approval. Ensure clinician has notes. Chase clinician if letter has not been approved in 5 days. Forward escalation to Admin Manager if letter hasnt been approved so that management escalation process can be put in place to ensure letters are approved in a timely manner Assist band 5 with interviews and shortlisting when required.

Assist/ provide with any EPRO training sessions needed for DCTs, DDScs and Clinicians when they start. Any other duties required by Administration Services Manager


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