Business Support Officer

6 days ago


Coventry, United Kingdom Brook Street Full time

**We are looking for a Business Support Officer to work with one of our public sector clients**
Based at CV1 (Some remote working)
This a short term 4 month temporary position (with a possibility of extension) but one in which you would be able to gain valuable exposure/experience working within the Public Sector.
37 ½ hours per week between 9.00am - 5.00pm Mon - Fri
Pay rate £11.76 per hour rising to £13.12 after 12 weeks
DUTIES AND RESPONSIBLITIES
" Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate..
" Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
" Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
" Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
" Support team members in the Private Office to understand their individual priorities and work requirements.
" Understand, highlight and document activities risks, issues and actions, ensuring early identification and proactive mitigation where possible, and ensuring concerns are escalated promptly.
" Develop and implement robust work processes and systems to ensure timely delivery against deadlines.
" Work closely with other team members to improve current practices and processes to achieve best possible outcomes.
" Develop and maintain effective electronic and paper filing systems, to ensure information is kept securely and is accessible to other members of the team.
" Contribute to effective information management within the team.
" Flexible approach to work in line with the needs of the business.
Commitment to continuing professional development.
A/I Knowledge and Experience Significant administrative/secretarial experience working in a large/busy team and with Director level stakeholders.
Demonstrable experience dealing with sensitive and confidential information.
Experience initiating and maintaining office systems



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