Executive Assistant

3 weeks ago


Chelmsford, United Kingdom Jenkins Recruitment Solutions Ltd Full time

Are you ready to step into the fast-paced world of executive support, where every day presents new challenges and opportunities? Our client, a prestigious organisation in the Chelmsford area is looking to recruit an Executive Assistant to support the Senior Leadership Team made up of one MD and two Directors.

**Responsibilities**:

- Manage the Managing Director's electronic diaries, assessing the priority of appointments and seamlessly reallocating as necessary.
- Collaborate closely with the Director, processing correspondence and ensuring that incoming messages are promptly addressed either by the Director or on their behalf.
- Act as a liaison between the Directors and other staff members, facilitating smooth communication regarding meetings, correspondence, and ongoing projects.
- Skillfully screen and handle calls, inquiries, and requests, ensuring they are managed effectively and efficiently.
- Assist the Directors in conducting research and following up on matters falling within their responsibility, tracking responses and triggering necessary actions.
- Prepare a wide range of documents, meeting papers, reports, and presentations for the Directors, ensuring accuracy and professionalism in every output.
- Extend a warm welcome and provide exceptional assistance to visitors of all levels of seniority.
- Oversee the management of all incoming and outgoing mail, ensuring timely distribution and appropriate handling.
- Embrace any other duties that may reasonably arise, leveraging your versatile skill set to support the Directors in achieving their goals.

Person Specification:

- Possess a minimum of 2 years of experience in a secretarial role ready to take the next step in your career.
- Familiarity with office management systems and procedures.
- Demonstrated expertise in diary management.
- Proficiency in MS Office suite.
- Showcasing outstanding organisational and time management skills, allowing you to juggle multiple responsibilities and meet deadlines seamlessly.
- Adept at multitasking and prioritising daily workloads.
- Exercise discretion and maintain strict confidentiality in handling sensitive information.


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