Office Administrator

2 weeks ago


High Wycombe, United Kingdom CineArk Full time

**Full time**

**Office Administrator**:
**About CineArk**:
CineArk is one of the UK’s leading film production and TV equipment rental houses. We offer storage, maintenance and technical support to film crew working in the industry. We are a young company, but our commitment to innovation, technical excellence and customer support has quickly established us as a leading company within the industry and we service many of the high-end feature films, TV productions and TV commercials in the UK.

**Brief description of role**:
We are seeking an office administrator, to support our growing sales and office teams. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK.

**Role and Responsibilities**:

- Attending departmental meetings, taking minutes, co-ordinating action points and following these through to completion
- Organising departmental schedules and re-arranging meetings when issues arise
- Ensuring the teams complete agreed tasks within agreed timeframes and sending reminders where required
- Answering the office phone and helping with customer and supplier queries
- Updating the customer databases and Asset Management system
- Preparing/sending documents as required
- Administrative and other ad hoc tasks as needed
- Excellent organisation skills and attention to detail
- Ability to learn new systems and processes quickly
- Confidence to chase-up team members for overdue work and reports
- Common sense and initiative
- Conscientious with a positive can-do attitude
- Excellent written and verbal communication skills
- Discretion - working in highly sensitive areas of film production
- Computer literate - strong competency with the MS Office suite - Excel, Word, Outlook.
- Mac OS experience, with ability to learn new programs quickly

**Working Conditions**:

- 42.5 hours per week, working shifts within our main hours of business - 8am to 6pm - with flexibility to work outside of these hours if required
- Monday to Friday
- Holiday - 20 days per year plus UK bank holidays



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