Executive Assistant to The Elixir Director
5 months ago
Administration
Hinxton, UK
In this job
Your role
You have
You might also have
Why join us
What else you need to know
More about EMBL-EBI
We are looking to recruit an experienced Executive Assistant to support the Director of ELIXIR. ELIXIR is an intergovernmental organisation, located on the Wellcome Trust Genome Campus in Hinxton, near Cambridge, in the UK.
ELIXIR has national centres in its 22 European member states and oversees a large portfolio of international research collaborations. As Executive Assistant to the ELIXIR Director you will have frequent international contacts
Your role
The Executive Assistant to the ELIXIR Director will provide full administrative and organisational support to the Director of ELIXIR. Additionally, the postholder is responsible for the office management arrangements for the ELIXIR Hub and supporting hiring managers with the recruitment, on-boarding and off-boarding of staff. They will contribute to other administrative tasks as part of the ELIXIR Operations team.
**The main duties and responsibilities are as follows**:
Manage the Director's diary, meeting schedules and travel arrangements.
Ensure any follow-up action or emerging issues are identified, logged and taken forward; prompt the Director about action needed, and to coordinate such action with colleagues or external contacts as necessary.
Ensure effective communication with internal and external contacts is developed and maintained; professionally manage visitors to the ELIXIR Hub.
Develop and maintain effective document management for the Director including confidential and people
You have
It is essential that applicants have a proven track record of relevant executive level administrative experience.
You will need to be service oriented with a high level of literacy.
This will be a busy role with frequently changing priorities, it is essential that the Executive Assistant is able to:
Prioritise, organise, and plan work independently with a minimum of supervision;
Draft correspondence and documentation independently;
Meet deadlines and prioritise effectively to handle peak workload;
Work with a high level of accuracy and attention to detail.
As the Executive Assistant will often be the first point of contact for the Director the following interpersonal skills are essential to the role:
Excellent verbal and written English
Excellent telephone manner
Experience of working in an international environment with an awareness of cultural differences
Ability to manage highly confidential matters with diplomacy, tact and discretion
Ability to handle a variety of tasks at the same time
Ability to work independently while integrating and contributing to the wider administration team
Flexible approach, self-motivation, and resilience
Being prepared to work occasionally outside normal office hours if required
You might also have
Knowledge of other European language(s) and an interest and experience in international research environments would be desirable.
Experience of working in an educational/academic/international environment would be desirable.
Why join us
Do something meaningful
ELIXIR unites Europe’s leading life science organisations in managing and safeguarding the increasing volume of data being generated by publicly funded research. It coordinates, integrates and sustains bioinformatics resources across its member states and enables users in academia and industry to access services that are vital for their research.
Our values
We work to benefit everyone
We are trusted
We work with a spirit of openness
We strive for excellence
We work in an environment of respect
**Enjoy lots of benefits**:
**Financial incentives**: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
Flexible working arrangements
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
**Generous time off**: 30 days annual leave per year, in addition to eight bank holidays
Relocation package including installation grant (if required
**Campus life**: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
**Family benefits**: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances
**Benefits for non-UK residents**: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.
For more details please see our employee benefits page
Working at EMBL-EBI
Join our diverse team and help power the next generation of discoveries in the life sciences.
"People get satisfaction out of seeing their work make a difference, so I encourage my team to look at ou
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