Medical Secretary
3 weeks ago
Are you looking for an administrative opportunity, with an element of leadership, supporting our front line healthcare processionals, to deliver outstanding patient care to the children and young people at Sheffield Children's NHS Foundation Trust?
We are looking for a Medical Secretary to work as part of the Becton Centre for Children & Young Peoples Inpatient CAMHS Service. You will act as a direct link to the multi disciplinary team.
You will be flexible and conscientious, and have the ability to work on your own initiative, prioritising your own work load and meeting deadlines, whilst maintaining high standards.
You should be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seek to deliver excellence in your role. You will share the Trust values and be committed to Equality, Diversity and Inclusion.
Previous applicants need not apply.
30 hours per week, 12-month fixed term contract/secondment opportunity for applicants with prior agreement from their manager.
The Key dimensions to this post are as follows;
To be a Medical Secretary to your aligned lodge.
To provide day to day administrative support to the Multi-Disciplinary Team.
You will provide a comprehensive Medical Secretary service to the multi disciplinary team, to enable them to provide outstanding patient care.
You will be responsible for the day to day administrative support to your lodge and clinical team to ensure the smooth running of the CAMHS Inpatient Service.
Sheffield Children’s is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision “to create a healthier future for children and young people.”
Outstanding patient care
Brilliant place to work
Leader in children’s health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.
Organise and attend in an administrative capacity regular CPA (Care Programme Approach) reviews, Professional meetings, and Care Education Treatment Reviews for CAMHS inpatients, which includes the coordination of diaries for internal/external professionals, parents/carers.
Coordination of (MHA) Mental Health Act paperwork, liaising with the MHA Office. This also includes the compiling of reports within a set deadline and ensuring the smooth running of these meetings.
Maintain a high degree of confidentiality in relation to patients, their relatives and members of staff.
Liaise with patients and families, GPs, external agencies and a wide range of staff both internal and external to the organisation using a professional and courteous manner at all times.
Organise and maintain office systems, such as filing, sending and receiving faxes; the receiving, distribution of external/internal mail, photocopying.
Maintain and update electronic and paper diaries, including arranging appointments and meetings.
Compile and organise preparatory papers for meetings, taking minutes as appropriate.
Provide admin support including minutes to business meetings and referral meetings.
Use the electronic patient database system to input, validate and update patient information.
Work within the systems to deal appropriately with referrals to the team and act accordingly.
Co-ordinate the trainees attached to the service.
Attend a regular admin meeting with your team and admin manager, contributing to the discussion and agenda.
Be aware of workloads within the admin team and support colleagues as appropriate.
Maintain accurate patient records, both paper and electronic, including filing and data input within confidentiality guidelines.
Work within Trust and Directorate policies and procedures.
Negotiate annual leave and use of flexi time with line manager.
Assist in providing support and cover for admin Staff within the directorate during annual leave and sickness, including reception cover.
Inclusive Recruitment & Selection
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
Compassion - leading by kindness and showing empathy, understanding and respect
Accountability - striving to do the right thing and owning responsibility
Respect - value differences, tackling inequality and fostering a culture of inc
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