Ip Specialist- Formalities

Role Purpose

To provide integrated support to Group Head of Legal & IP Services, the QinetiQ Patent Protection Team and the Principal Legal Counsel-IP.

Key Accountabilities

Provide general patent and trademark support demonstrating self-motivation and ability to work autonomously.

Update and maintain the Document Management System (CPi) to ensure accurate information is recorded.

Maintain accurate electronic prior art files and records of disclosure, obtain prior art documents and translations where necessary from websites.

Quarterly Patent Renewals - liaise with decision makers in order to instruct renewals payments.

Trademark renewals - liaise with decision makers to ensure renewals processed.

Produce annotated list of forthcoming actions on a regular basis, complete Formalities actions promptly ensuring all actions are completed within strict deadlines

Organise and prioritise workload.

Liaise with Patent Offices, Trademark Offices, foreign agents, outsourcing agents, updating records, chasing when required.

Highlight issues which deviate from the normal operating process, research and suggest possible solutions.

Take ownership of enquiries, resolving or escalating as appropriate.

Demonstrate good diary management and professional telephone manner, fielding calls where appropriate, taking accurate detailed phone messages where necessary.

Demonstrate good IT skills and strong organisational skills acting on own initiative.

In Principal Patent Counsel’s absence seek advice from another Principal Patent Counsel if response to correspondence is required urgently.

Maintain records of invoices received, seek approval and record costs onto database.

Maintain EPO, IPO, EUIPO and WIPO deposit accounts, reconciling fee sheets to statements, record costs onto database.

Key Capabilities/Knowledge

Knowledge of MS Word packages

Knowledge of Document Management System (CPi), an advantage.

Sound judgment and the ability to manage busy workloads in order to meet deadlines and business needs.

An ability to understand, and work effectively, in a complex organisation, efficiently managing multiple work streams and competing priorities.

A team player, with strong communication, interpersonal and relationship building skills.

Experience & Qualifications

A qualified Chartered Institu te of Patent Attorneys - Patent Administrator with trademark administrator experience or an individual who has the experience and capabilities outlined in this role description.

Please note that all applicants must be eligible for SC clearance as a minimum.

Why join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

You’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in an diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Read more about our diverse and inclusive workplace culture here.

Joining QinetiQ offers you an opportunity to work on a broad range of interesting defence-based projects with vast career progression across a global organisation in addition to competitive personal and professional benefits. You’ll receive a highly competitive salary and benefits package: our basic salaries are very attractive as we constantly review what’s happening in the market. The range of benefits that we offer include, adaptive and flexible working, generous holiday entitlements, Health Cash Plan, Private Medical Insurance and Dental Insurance and much more.

About QinetiQ

As a company of over 6,000 dedicated professionals, we are a world-centre of excellence in research and development and act as a catalyst for fast-track innovation, offering outstanding experimentation facilities, and technical, engineering and scientific expertise. QinetiQ is made up of dedicated experts in defence, aerospace, security and related markets, all working together to explore new ways of protecting what matters most. Being part of QinetiQ means being central to the safety and security of the world around us. Partnering with our customers, we help to save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. Come and find out how you can play a role.