Construction Administrator

4 weeks ago

London, United Kingdom Office Angels Full time

JOB ROLE**:Business Support Administrator**

TYPE**:Permanent**

Start Date**:ASAP**

HOURS**:Monday-Friday 8.30am-5pm (early finish on Fridays)**

SALARY**:£30k-£35k DOE**

BENEFITS**:25 days holiday + bank holidays, and many more **

LOCATION**:London West End (Hybrid is option after probation is passed)**

INDUSTRY**:Construction**

**OPPORTUNITY TO MAKE THIS ROLE YOUR OWN**

Provide a professional and comprehensive administrative service supporting project delivery and business operations. Perform business support functions as determined by Line Manager and Directors (Associates) as required. Work collaboratively as a team tosupport delivery, manage workload peaks and provide an effective, efficient support service.

**Your Main Responsibilities Will Include**
- Manage project documentation through its life cycle from inception through to completion/archiving Ensure complete and accurate records and clear audit trails
- Prepare and issue documents in line with service delivery procedures and within time frames. Chase up responses and issue prompts to as required
- Update and maintain project tracking systems and ensure accurate recording of milestones
- Answer telephone calls, forward, screen as required taking accurate messages
- Log service enquiries, issue/chase fee proposals/contracts, collate and ensure all commercial info on file. Ensure an accurate order book
- Perform and adhere to document control and control of records procedure
- Liaise effectively with Clients, Project Teams, Statutory Authorities, suppliers and internal customers as required, chasing up responses and issuing prompts internally enabling progression of projects
- Update and manage AIS and Clients document management systems. Provide training as appropriate and adherence by technical staff
- Deal and resolve project account enquiries
- Administer generic/service area mailboxes daily
- Produce reports for management/client/contract as required
- Diary management
- Minute taking
- Maintenance of office equipment
- Post, couriers, banking, ordering of stationary/PPE
- Business support functions as determined to include but not limited to:
Training

Customer Satisfaction

Waste management/recycling

Quality Assurance
- Adhere to Company policies and procedures and commit to continuous improvement

**Essential Skills And Experience**

- Conversant in MS Office suite
- Experience of electronic document management systems and ability to learn new systems
- Good command of English, written and spoken
- Excellent customer service skills
- Good numerical skills
- Excellent organisational and presentation skills
- Good attention to detail, accuracy and quality
- Methodical and analytical in approach
- Team player and able to work alone whilst keeping focused on priority issues
- Flexible and reliable
- Excellent time management skills
- Ability to prioritise and manage a busy and varied work load
- Proactive, take initiative in achieving targets and making suggestions for improvement.
- Professional and positive attitude
- Confidentiality / Tact / Discretion

This opportunity is being advertised by the Office Angels West End team.
- Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch,Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead._
- Our Retail team looks after Fashion and beauty roles nationally._

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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