Office Junior

7 days ago


London, United Kingdom XLN Business Services Full time

Office Junior

**Office Junior - (Reception & Administration)**

**Location**: London (& travel to other offices when necessary)

**The Role**

The role of Office Junior will include a number of Receptionist and Office Administrator activities in relation to the maintenance of a positive, professional, and friendly working environment.

**The Company**

XLN Business Services is an award-winning company and one of the UK’s fastest growing independent telecom service providers focusing on the micro-SME sector. We supply business phone lines, mobile, business broadband, card processing terminals & energy to more than 130,000 customers.

**Benefits**

Health plan, free fruit, free breakfast on Fridays, Christmas bonus days, additional incentives and social days out

**Role**

**To provide administrative support including,**
- You will welcome visitors to site whilst also ensuring that all security and safety requirements are met
- Ensure the visitors’ book is completed for all visitors in line with current Health & Safety legislation.
- Provide support and be the main cover for facilities related queries in the Office in the absence of the health and safety manager.
- Ensure maintenance by liaising with our landlord and maintenance contractors in absence of the Health and Safety manager.
- Assist the Health and Safety manager with contractors on-site enabling them to complete their tasks safely and effectively
- To answer all calls from the main telephone line.
- Monitoring of reception mailboxes.
- You will accept deliveries and coordinate with the respective individuals/teams
- To open and distribute incoming mail, and to frank and send outgoing mail.
- Updating the CRM system to reflect the returned post
- To monitor stock and action stationery requests.
- To order office refreshments on a weekly basis and organise breakfast on Fridays.
- To order refreshments for meetings and company events.
- Arrangement of lunches, taxis, travel, and accommodation.
- Assist with the organisation of company events such as Christmas, Easter & Valentine’s Day.
- To perform any other duties as may be required by the Company from time to time.
- You will become a first aider and also become a fire marshal (training provided)
- Provide occasional cover within the Sheffield office also weekly contact with Sheffield to ensure we are following the same processes.
- Provide and set up the new starter welcome bags and building passes
- Speaking with the main reception downstairs to arrange temporary passes for any visitors.
- Printing CV’s ready for interviews.
- Providing admin support to other departments where possible

**Key Skills**
- Good Team working
- Ability to multitask and be proactive
- Effective time management
- Comfortable working with colleagues at all levels.

INDHP



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