Senior Administration Assistant

4 weeks ago

Leeds, United Kingdom Leeds City Council Full time

As a Senior Administration Assistant you’ll thrive on being part of a team delivering good outcomes for Children and parents receiving community equipment.

It’s not about doing repetitive administration tasks but is being involved in a range of activities and closely liaising with Children assessors in Leeds City Council and NHS and external suppliers to equipment is ordered and delivered in a timely way.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

**About you**
As a Senior Administration Assistant you will bring to the role:

- Motivation and commitment
- Well-developed interpersonal and communication skills and the ability to work with a range of audiences.
- The ability to prioritise workload and conflicting demands.

**About the role**

As our Senior Administration Assistant - Children’s equipment you’ll will play a key role in co-ordinating the supply of equipment for Children to support daily living tasks and independence. This is achieved by the management of the quality assurance process and updating the spreadsheet and outcomes from the quality assurance panels within a tight time frame.

The post involves working closely with Children’s assessors (Occupational Therapists, Nurses and Physiotherapist) from Leeds City Council and NHS, to manage the requests for equipment.

You will also work closely with the warehouse and maintenance staff within the service to identify equipment which can be recycled and to maintain minimum stock levels.

Key to this role is the development of good working relationship with suppliers and creating a regular servicing and adjustment plan to ensure recycled equipment can be issued as soon as possible.

This role is key to the Children’s and Young person plan and for Leeds to achieve being Child Friendly City. Our vision is for Leeds to be the best city in the UK and the best city for children and young people to grow up in. We want Leeds to be a child friendly city. Through our vision and obsessions we invest in children and young people to help build an increasingly prosperous and successful city. We aim to improve outcomes for all our children whilst recognising the need for outcomes to improve faster for children and young people from vulnerable and deprived backgrounds.

The role is integral to our Leeds Community Equipment team to support and enable people to live safe, independent, and fulfilling lives, supporting health and social care statutory responsibilities. The service is important to the prevention agenda and provides a vital gateway to independence, dignity and wellbeing for people living in the community. The provision of these products supports avoidance of hospital admission, enables safe rapid discharge from hospital and prevents premature take up of care including residential placements.

The service operates 7 days a week and provides the delivery, ordering, maintenance, service and repair of community equipment following a professional assessment. The service also collects and refurbished equipment for it to be reissued. The service on average recycles over 4.5 million item per year. This role is essential for co-ordinating this service for Children and families.

**What we offer you**
We take pride in offering the best employee experience, with benefits including:

- a competitive salary and annual leave entitlement plus statutory holidays
- membership of the West Yorkshire Pension Fund with generous employer contributions
- a clear career pathway and continuing professional development opportunities.
- a range of staff benefits to help you boost your wellbeing and make your money go further.

**How to apply**

**We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.**

**We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.**

**This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.**

**Special Conditions**

Shared Services consists of employees in the Business Support Centre, Business Administration Service and Contact Centre. These services provide administration support activities to a wide range of teams and services across the council. We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing

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