Pharmacy Administration Assistant

5 months ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

An exciting opportunity has arisen for an experienced and motivated individual to join our dynamic and friendly pharmacy administration team, to ensure efficient and professional administrative and clerical services are delivered within our busy department.

The post holder will be responsible for providing comprehensive administrative support to the members of the Pharmacy department, including the Pharmacy Leadership Team (PLT) and to assist in the departmental HR processes and administration of recruitment, sickness and payroll related documentation.

**The post holder will be based at**: QMC but may need to provide cover at City Campus on occasions.

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

General Admin

To provide a comprehensive administrative service to the Pharmacy Department

To assist with the production of the Pharmacy Newsletter including collation of articles, production and uploading to the Intranet.

To assist with updating the Pharmacy intranet with new policies, procedures, template documents, etc.

To assist with chasing progress for appraisals and mandatory training in Pharmacy, ensuring all documentation is received, recorded and reported.

With support from the other Administrators, to organise and maintain the filing system.

To arrange and book meeting venues for Pharmacy staff.

Assist in updating all records for the staff database.

To answer incoming calls to the Pharmacy Admin Offices and directing the enquiries to the relevant member of staff or Pharmacy area.

To maintain strictest confidentiality at all times.

Work Flexibly and Undertake any other duties that may reasonably be required.

Pay-related Activities

To support the inputting of staff timesheets onto the monthly payroll e-Timesheets to be signed off by the Pharmacy Business, Finance and Commercial Support Lead and to co-ordinate the monthly submission to pay services.

To liaise between staff and Pay Services to ensure that pay queries are dealt with in a timely and effective fashion and to complete any associated paperwork.

To complete HR documentation (Appointment forms, Amendment to Contract forms and Termination forms) in a timely manner for submission to HR and pay services. To maintain the system to record the completed HR documentation to enable easy reference in the future.

Recruitment

Supporting the other administrators in conducting part of the induction for new starters (including providing paperwork and information surrounding annual leave, TOIL, sickness, overtime, etc).

To ensure all new starters have paperwork ready for first working day including ID badge, booking annual leave, etc, and to ensure New starter mandatory training courses are completed.

Liaise with the Pharmacy appointing managers to ensure vacancies are correctly managed through TRAC. Record and monitor the various stages of the vacancies through the recruitment process.

To be responsible for setting up of personnel files for the new starters.

To assist the training team with preparing induction paperwork, planning training timetables, coordinating training sessions and general admin support as required.

Sickness and Leave Management

To ensure managers receive and return any necessary paperwork relating to sickness management, and to ensure all paperwork is completed and filed in line with Trust Wellbeing and Attendance policy and procedures.

Resolve leave and TOIL queries.

Processing flexible working requests which have been signed off by the Pharmacy Leadership Team (PLT), including calculating leave, producing a letter with the outcome, updating the database.

Overseeing Special Leave process such as checking member of staff has not overtaken entitlement, checking for consistency, checking adherence to procedure, producing letter with outcome of request and updating the staff database.


  • Pharmacy Dispenser

    5 months ago


    Nottingham, United Kingdom Wellspring Pharmacy Full time

    '''Responsibilities:''' - Dispense medications to patients accurately and efficiently - Provide patient care and counseling on medication usage and potential side effects - Collaborate with pharmacists and other healthcare professionals to ensure proper medication management - Maintain accurate patient records and prescription information - Follow all...

  • Pharmacy Dispenser

    5 months ago


    Nottingham, United Kingdom Wellspring Pharmacy Full time

    '''Responsibilities:''' - Dispense medications to patients accurately and efficiently - Provide patient care and counseling on medication usage and potential side effects - Collaborate with pharmacists and other healthcare professionals to ensure proper medication management - Maintain accurate patient records and prescription information - Follow all...


  • Nottingham, United Kingdom Long Eaton Manor Pharmacy Full time

    Responsibilities: - Greet and assist customers at the counter - Receive and process prescription orders - Verify insurance information and coverage - Prepare medication labels and packages - Maintain accurate records of medications dispensed - Provide information and answer questions about medications and their usage - Collaborate with pharmacy technicians...


  • Nottingham, United Kingdom Harts pharmacy Full time

    Independent Pharmacy requires Pharmacy Dispensing Assistant to join our busy team. Role includes labelling and dispensing medication, serving customers, receiving and giving out prescriptions, stock ordering and receiving, answering phone and general shop duties. Must be flexible and able to cover sickness/holidays. Pharmacy experience essential. Full or...

  • Pharmacy Student

    6 months ago


    Nottingham, United Kingdom Beeston Manor pharmacy Full time

    Responsibilities: - Greet and assist customers at the counter - Receive and process prescription orders - Verify insurance information and coverage - Prepare medication labels and packages - Maintain accurate records of medications dispensed - Provide information and answer questions about medications and their usage - Collaborate with pharmacy technicians...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    General Admin To provide a comprehensive administrative service to the Pharmacy Department To assist with the production of the Pharmacy Newsletter including collation of articles, production and uploading to the Intranet. To assist with updating the Pharmacy intranet with new policies, procedures, template documents, etc. To assist with chasing progress for...


  • Nottingham, United Kingdom Jaysons Pharmacy Full time

    As a member of our pharmacy team, you will help to ensure that our customers and patients get the best service possible and through that will be playing an important roll in caring for the local community. The skills and knowledge you will gain will enable you to deliver products and Services that have a direct impact on people's lives. We are looking for...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    An exciting opportunity has arisen for an experienced and motivated individual to join our dynamic and friendly pharmacy department administration team, to ensure efficient and professional administrative and clerical services are delivered within our busy department to all Pharmacy staff. The post holder will be responsible for providing comprehensive...

  • Pharmacy Student

    6 months ago


    Nottingham, United Kingdom Long Eaton Manor pharmacy Full time

    Responsibilities: - Greet and assist customers at the counter - Receive and process prescription orders - Verify insurance information and coverage - Prepare medication labels and packages - Maintain accurate records of medications dispensed - Provide information and answer questions about medications and their usage - Collaborate with pharmacy technicians...


  • Nottingham, United Kingdom Skills 4 Pharmacy Full time

    **Positions available**: 1 **Brief overview of the role**: This is an exciting role that will include engaging with customers and clients to provide prescription counter services, advice, housekeeping duties such as stock rotation and stock replenishment, helping to deliver a variety of public health services whilst gaining a pharmacy...


  • Nottingham, United Kingdom Riverside Pharmacy Full time

    Riverside Pharmacy in Bulwell, Nottingham have an exciting opportunity for a NVQ level 2 or NVQ Level 3 Pharmacy Dispenser/Technician to join our team. Our pharmacy team is made up of experienced pharmacists, technicians and dispensers. This well established team is ready to open its arms to a new team player due to company growth. As a Pharmacy Dispenser...


  • Nottingham, United Kingdom Jhoots Pharmacy Full time

    Are you friendly and organised with a passion for providing excellent pharmacy services and looking to further your career? Here at Jhoots, we aim to build the best prescription experience in the UK. Sounds ambitious, right? But that’s okay, because we’ve got a fantastic team of talented, creative, and forward-thinking people that are key in helping us...


  • Nottingham, United Kingdom St Albans Pharmacy Full time

    St Albans Pharmacy, Nottingham have an exciting opportunity for a NVQ level 2 Pharmacy Dispenser to join our team. We are located next to St Albans Medical Centre. Our pharmacy team is made up of experienced pharmacists, technicians and dispensers. This well established team is ready to open its arms to a new team player due to company growth. As a Pharmacy...


  • Nottingham, United Kingdom Mary Potter Pharmacy Full time

    Mary Potter Pharmacy, Nottingham have an exciting opportunity for a NVQ level 2 Pharmacy Dispenser to join our team. We are located inside Mary Potter Health Centre. Our pharmacy team is made up of experienced pharmacists, technicians and dispensers. This well established team is ready to open its arms to a new team player due to company growth. As a...


  • Nottingham, United Kingdom St Albans Pharmacy Full time

    St Albans Pharmacy, Nottingham have an exciting opportunity for a NVQ level 2 Pharmacy Dispenser to join our team. We are located next to St Albans Medical Centre. Our pharmacy team is made up of experienced pharmacists, technicians and dispensers. This well established team is ready to open its arms to a new team player due to company growth. As a Pharmacy...


  • Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    Job SummaryWe are seeking a highly motivated and organized individual to join our Pharmacy Business Team as an Administrative and Financial Support Officer. The successful candidate will be responsible for providing administrative and financial support to the team, including invoicing, ordering stock, and maintaining accurate records.Main DutiesGenerate...

  • Pharmacy Dispenser

    6 months ago


    Nottingham, United Kingdom Long Eaton Manor Pharmacy Full time

    '''Duties: - Assist pharmacists in dispensing medications to patients - Prepare and package medications for distribution - Maintain accurate records of medication inventory and patient profiles - Provide information and advice to patients regarding medication usage and potential side effects - Collaborate with healthcare professionals to ensure appropriate...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    Job summary Are you a self-motivated, hardworking and enthusiastic individual looking for an exciting administration career in the NHS? If so, this role could be just what you are looking for. The post will involve working at both the QMC and City Campus sites. You will be a conscientious and enthusiastic team player with good organisational skills....


  • Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    Job SummaryWe are seeking a highly motivated and organized individual to join our Pharmacy Business Team as a Business and Finance Administrator. The successful candidate will be responsible for providing administrative and financial support to the team, ensuring the smooth operation of our business processes.Main DutiesThe key responsibilities of this role...


  • Nottingham, United Kingdom Peak Pharmacy Full time

    We are looking for administrators to support the day to day operations of our Covid vaccination centres across parts of Derbyshire and Nottinghamshire. The Covid vaccination sites are all within our pharmacies. Duties will include welcoming and booking patients in for their vaccinations as well as dealing with their basic enquiries. The successful applicant...