Undergraduate Administrator
2 months ago
We are looking for an experienced Administrator to undertake a short-term temporary assignment, working for a fantastic organisation, with an outstanding reputation for world-class research, based in Cambridge City Centre. This is a dynamic, friendly and exciting place to work, with a culture that is committed to supporting staff to thrive both professionally and personally.
As part of the Teaching and Learning Team, you will be responsible for providing support to the faculty’s undergraduate activities with a specific focus on leading the administration for the Examination Board.
Applicants will need to be able to demonstrate strong administration skills, the ability to work in a fast-paced environment, meeting tight deadlines with a positive approach.
**Principle Responsibilities**:
- Assist the Chairman of the Board in submission of examination papers
- and interact with the Student Registry for the publication of examination results
- Arrange meetings, draft agendas, take minutes and circulate papers
- Liaise with External Examiners and book accommodation for visits
- Receive and record projects from undergraduates, produce individual student transcripts, collect exam papers, send out mark books of examination results and transcripts to College Senior Tutors
- Assist Deputy Faculty Manager in supporting Directors of Studies (DoS) by updating lists
- Act as Secretary to the DoS Committee
- Assist with the organisation of Open Days (on-line/in person) and support the Deputy Faculty Manager with circulating papers/uploading materials and drafting minutes for various committees
- Cover for undergraduate administration colleagues and Reception in cases of sickness or leave
- Provide support for the Faculty’s Seminar Series
- Educated to an A level standard/NVQ level 3 or equivalent level of practical experience
- Previous administrative experience
- Experience of providing accurate, responsive and timely administrative service customer-orientated experience
- Excellent oral and written communication skills; ability to communicate effectively with a wide range of people, both internal and external
- Ability to work flexibly and to have adaptable attitude to work, particularly in relation to meeting the needs of the examination processes and be supportive of team colleagues
- Ability to exercise tact and diplomacy
- Ability to work to deadlines, sometimes under pressure
- Excellent organisational skills, ability to use their own initiative and an ability to prioritise own workload as not continuously supervised
- Competent in standard software packages including MS Word, Excel, SharePoint, Teams and Outlook
**To Apply**
Please send a **covering letter** together with a copy of your **CV in MS Word**
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