Administrator

3 months ago

Gloucester, United Kingdom Fosterplus Full time

**FOSTERPLUS **- PART-TIME** **ADMINISTRATOR**

**Contract type**:Part-Time

**Salary**:£18,500 - £20,000 pro-rated rate £9,250 - £10,000

**Contract term**:Perm

**Location**: Stonehouse

**Hours**:17.5 hours across Mon - Fri 10am - 1.30pm

**Benefits**:30 days’ Annual Leave increasing to 35 days’ with length of service + Bank Holidays Company Pension, Life Assurance, Employee Discount Scheme, Bike to Work Scheme (all benefits would be pro-rated)

**About Us**

Fosterplus was founded in 1996, giving us almost 25 years’ continuous experience as an independent fostering agency. Continuity is important to us, and we look to create it in everything we do - most critically, for the children and young people we look after.

Many who enter our care have experienced a disrupted childhood and our aim is to break this cycle and provide more stability. We do this by carefully matching the right foster parents to the right children, and making sure we’re always on hand with support, guidance, and help.

Our expertise helps ensure more successful placements - and that’s exactly the sort of continuity we want. This commitment is spelled out in our mission which is to ‘provide positive and stable family environments for the children and young people placed with our carers and ensure that, with the support of our carers, they can thrive emotionally and academically.

To provide this continuity, we focus on connections.

The role will involve working within the Fostering Regulations and National Minimum Standards, maintaining databases and electronic filing systems, managing fostering paperwork and forms as well as general ad hoc administration. The post holder will also be expected to provide a meet and greet service, set up meetings, and take minutes for a variety of staff, foster parent, and professional meetings

It is essential that applicants have excellent written and verbal communication skills, excellent interpersonal skills, and a warm, confident personality.

**Role Responsibilities include but are not an exhaustive list**

To provide a comprehensive day to day administrative service for the office team to include:

- Maintaining electronic and paper files
- Maintaining databases
- processing incoming and outgoing post
- photocopying
- brochure/standard form production
- message taking and signposting
- management of petty cash and processing of invoices/expenses
- organise meetings
- To support the social work team with data collection, recording, filing, and auditing
- To receive visitors
- To build up and maintain a supportive relationship with foster parents, as the post holder will be one of the first points of contact within the office
- To liaise with Local Authority social workers
- To take minutes of monthly meetings for foster parents and distribute to relevant personnel
- To carry out statutory checks and take up references on prospective foster parents
- To support with social events for foster parents and/or children
- To maintain accurate databases/registers of all referrals and children placed
- To provide information from these databases to the Service Manager and Registered Manager as required
- To be responsible for the smooth running of the office premises under the direction of the Service Manager
- To order stationery and receive orders
- To maintain a database of children’s birthdays and send out cards to children
- To be responsible for the maintenance of all office equipment
- To attend regular team meetings
- To represent and promote the Fosterplus at every opportunity
- To make constructive use of supervision and work closely with team members to enhance personal and team developments

**Requirements**:

- Educated to GCSE level with grades A-C in Mathematics, English
- A good working knowledge of Databases, Microsoft Office Suite (which will be tested at interview)
- Proven experience of working in an administrative role, ideally within a child-centred/caring environment is a pre-requisite for this post
- Proven experience of taking accurate minutes
- Experience in planning, organising, and prioritising workloads to meet deadlines and service requirements
- Good communication skills (phone/writing)
- Ability to manage conflict effectively, be solution-focused
- Able to offer occasional flexibility to support foster parent and/or children events
- To be able to contribute to the team working and to develop good working relationships
- Ability to manage workload and work autonomously
- The ability to demonstrate professionalism and diplomacy and to represent Fosterplus at all times

Interviews may take place over Microsoft Teams or in person at our Stonehouse Office.

Fosterplus is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

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