Medical Secretary

3 weeks ago

London, United Kingdom Imperial College Healthcare NHS Trust Full time

An exciting opportunity has arisen to work in the Acute Medicine team as a General Medicine Secretary and Admin support at St Mary's Hospital in Paddington.

The role involves working closely with the General Medicine consultants, the admin team as well as the management team within the Medicine Division; where the postholder will work with specialists to provide a high quality administration service to a wide group of patients and work collaboratively with the rest of the team to ensure tight deadlines are met.

We are looking for a highly motivated individual who wishes to progress their career within the Health Care sector; the Trust provides various excellent training programmes to support career progression as well as mentorship opportunities from different staff groups to support your learning and development needs.
- Provide administrative support to General Medicine and Hepatology units
- Support the data quality improvement initiative and maintain a high quality when entering any data
- Follow processes and protocol when booking procedures and when using the Trust’s patient administration system.
- Support the unit administratively including the reception function with the lead receptionist.
- Manage the shared mailbox
- Support in letter writing to patients
- Manage all correspondence, typing reports, agendas, and minutes of meetings for the designated team.
- Arrange meetings for the team as necessary, managing room bookings and materials required.
- Ensure that you are familiar with the practices of other team members so that you can assist in the event of absence where possible, maintaining adequate secretarial cover within the specialty at all times.
- Create and maintain local filing systems, keeping accurate records of the work completed within the team.
- Creation of statistics and reports that enable the smooth running of the unit or department.
- Understand and adhere to all Trust policies, guidelines and procedures.
- Support the Trust in providing the best experience possible for each of our patients.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We encourage staff to have the Covid vaccination to protect themselves, patients, other colleagues as well as the wider community. Please note it is an operational requirement to comply with infection prevention and control procedures within the Trust such as lateral flow testing, handwashing and the wearing of masks, according to the procedures in place at any time or location.

As part of our continued response to Covid19 we are still conducting the majority of our interviews virtually.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

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