Personal Assistant

5 months ago

London, United Kingdom MUFG - United Kingdom (BTMU) Full time

**Do you want your voice heard and your actions to count?**

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

**Overview of the Department/Section**

The Japanese Corporate Banking Division (JCBD) is a London based front office function responsible for business development of customers located in United Kingdom and other demarcated countries in EMEA of which their ultimate parents are Japanese Corporates.

The Planning Department is in charge of the Division’s overall planning / control function including management support, and plays a fundamental role in conducting our day-to-day business at JCBD, by developing our strategy and assuring our quality control.

**Number of Direct Reports**

None

**Main Purpose of the Role**

To provide day to day secretarial and administrative support to the Head of Japanese Corporate Banking Division for EMEA, and to provide general administrative support to the whole Division, including the Planning Department.

**Key Responsibilities**
- Provide day-to-day direct administrative and secretarial support to Head of Division including but not limited to, diary management, travel and entertainment, the preparation of papers and materials for meetings both internal and external and presentations.
- Liaise with MUFG employees, suppliers and clients on behalf of Head of Division and other members of the Division in a professional manner when required.
- Manage the schedule of Head of Division with customers, business partners, and MUFG colleagues and coordinate meetings both internal and external.
- Arrange business trips and process expense claims ensuring that all costs are kept within budget and are accurately processed without any delays.
- Provide overall day-to-day administrative support for the whole Division, including PCD, as and when required to manage the Division effectively.
- Follow the instruction of Head of PCD on any other additional requirements.

**Work Experience**
- Previous experience working as Personal Assistant for senior management on a one-to-one support basis preferable
- Previous experience supporting a front office function within financial institutions is advantageous
- Experience working in a multicultural environment is advantageous

**Skills and Experience**

**Functional / Technical Competencies**:

- Strong numerical, written and verbal communication skills, with the ability to communicate effectively at all levels
- Strong accuracy and attention to details
- Fluency in Japanese both written and verbal
- Effective team player with well-developed interpersonal skills
- Excellent time management skills
- Demonstrable ability to multi-task effectively and to use initiative to work with minimum supervision

**Education / Qualifications**:

- Degree level education and/or relevant industry expertise

**Personal Requirements**
- Excellent communication skills
- Results driven, with a strong sense of accountability
- A proactive, motivated approach
- The ability to operate with urgency and prioritise work accordingly
- A structured and logical approach to work
- A creative and innovative approach to work
- Excellent interpersonal skills
- Balance risk with opportunity, customer focus orientated
- Demonstrate global perspective
- Ability to think strategically

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

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