Pa and Site Administrator
3 weeks ago
**Job Title**: PA and Site Administrator
**Location**:Northfleet, Kent
**Salary**: £12.50-£18.50 per hour
**Full Time, 3-month temporary contract (with possibility of extension/permanent opportunity)**
Our client is a leading manufacturer and distributor of household products globally, who are looking for a PA & Site Administrator to join their team based at Northfleet, Kent.
**Responsibilities**
Communications
- Help drive site communications with a focus on engagement
- Write and manage content for all communications channels including working with the management team to produce content for site news
- Create and manage feedback processes including online surveys, town hall feedback
- Support site leaders in communications & presentations
- Field any day-to-day external/internal enquires including media and input to internal UK comms
- Produce and update relevant posters within the site as and when required (i.e., Lean)
- Minute monthly Information & Consultation (I&C) and Mill Consultation and Bargaining Committee (MCBC) meetings, posting the minutes on SharePoint
- HR Webpage - Update the HR webpage on a monthly basis with relevant information.
SharePoint
- Ownership of front-end site SharePoint, including maintenance, management and regular update of site content
- Audit of SharePoint content to ensure information available is current and up to date from all areas
- Provide training on SharePoint; how to upload, where to look, how it links to SharePoint sites across company etc.
New Starts
- Provide TA access cards on site
- TA reporting & maintaining access
- Work with external suppliers including agencies
- Arrange all site inductions with relevant teams
Site Administration
- Responsible for ordering stationery in liaison with the staff shop to ensure sufficient stocks. Implement at least twice annually stationery stock takes, check stationery invoices and monitor stationery budget monthly (with MIT Manager)
- Arrange tea, coffee, lunch requirements within the site as requested.
- Maintain the site visitors list ensuring updated weekly, ensure visitor packs are in place and arrange site visits or tours
- Support all employees in terms of administrative/secretarial duties.
- Post/copying room - Have overall responsibility for this area, ensuring the room is kept tidy and fully stocked (re-ordering goods when necessary and providing first point of contact for Photocopier engineer
- Meeting rooms/resources - Responsible administration of resource bookings e.g., beamer
- Implement, maintain, and drive adherence to a meeting room standard - All meeting rooms are left in a good standard, fully stocked with stationary, flipcharts, etc.
- PAR system - Responsible for updating the PAR system
- Working with the Safety Advisor ensure the Safety Arrangements Auditing process is adhered to and update any arrangements as and when necessary.
- Uniform - Responsible for ordering uniform in liaison with the staff shop on a quarterly basis.
- Flowers & Fruit - Responsible for the ordering of flowers and fruit in liaison with the Occupational Health Advisor.
- Charitable Donations - Administer and arrange the collection of charitable donations.
- Provide support to the HR Dept as and when necessary, including dealing with ad-hoc payroll/T&A, Long Service awards, Gift ordering and raising POs etc as required by the HR function
- Organise site events such as Family Day, Christmas hampers and other activities
**Requirements**:
- Educated to A level or equivalent with a demonstrable track record in the field of communication and PA experience. Advanced knowledge of word, excel and PowerPoint is essential as is the ability to minute take.
- Excellent interpersonal skills and the ability to be diplomatic and confidential. Being a team player is essential for this role as is the ability to take the initiative and be assertive as and when the need arises.
- A high degree of individual responsibility and ownership
- Exceptional written and oral English communication skills
- Knowledge of communications processes and disciplines
- Demonstrable experience of MS Office, SharePoint, and emerging communications technologies
- Educated to a high standard with at least two years practical communications experience
- Ability to work independently and as part of a team
- A talented communicator with great writing and digital skills
- Be able to develop personal relationships and work flexibly and creatively to get the job done.
- Can do attitude with the ability to adapt to the situation
- Desire to learn and grow
- Build Trust
- Customer Focus
For more information, please contact Chloe McCausland t Clearline Recruitment.
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