Executive Assistant to The Mayor

4 months ago

Tower Hamlets, United Kingdom AFE Recruitment Full time

Job Overview:
**Duties**:

- To be responsible for providing responsive, high quality, professional and timely executive support to the Mayor and for ensuring the Executive Support Team operates efficiently and effectively in a highly pressured environment.
- To provide a responsive, high quality, professional and timely support to the Chief Executive/Corporate Directors and associated governance including responsibility for all aspects of the smooth running of meetings, from effective forward planning to attending in person to take minutes.
- To work collaboratively with the Head of Mayor’s Office to ensure that the services provided by the team are strategically aligned with other functional areas to enable a seamless approach to service delivery and to continually improve policies, procedures and processes that meet business needs.
- To maximise the use of technology to improve processes and workflow, through the identification of improvement and efficiencies, the deployment of new functionality and system enhancements to improve value for money and service provision to internal users.
- To utilise performance systems and analytics tools to monitor and support delivery on behalf of the Mayor.
- To liaise with residents and stakeholders on behalf of the Mayor.
- To manage meetings with potential developers, working with planning officers to ensure proper process is followed at all times.
- To act on behalf of the Head of Mayor’s Office in their absence.
- To work in the office five days a week

**Requirements**:

- An understanding of the Mayoral system in local government and decision
- making processes
- An understanding of the Mayor’s/Mayor’s Office responsibilities in relation to the security and confidentiality of sensitive information
- A strong PA background and detailed knowledge of office procedures
- Demonstrable PA experience including diary management, meeting management, correspondence and call
- handling

INDMATRIX

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

Pay: £30.22 per hour

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have An understanding of the Mayoral system in local government and decision
- making processes

**Experience**:

- Personal Assistant: 2 years (required)

Work Location: In person

Reference ID: INDMATRIX

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