Executive Assistant/ Project Coordinator

3 days ago

Grantham, United Kingdom PayPlan Full time

**Executive Assistant/ Project Coordinator**

An excellent opportunity has arisen for an Executive Assistant/ Project Coordinator.

**The Role**

The project coordinator element of the role will lead the project triage process within the Pay Plan business, prioritising projects based on impact. You will keep stakeholders informed of project progress and give key updates. You will be comfortable with Powerpoint and pulling together presentations for all levels of the business.

**Responsibilities of the role**:

- Provide comprehensive support to the Head Of Transformation including: full inbox and diary management, travel and expenses, etc.
- Responsible for drafting, producing and amending correspondence, documents, reports, agendas and minutes etc using copy and audio skills where required
- You will work on their own initiative on many occasions related to the overall objectives. This may involve the collation and analysis of data and production of presentations
- This role will handle many items and documents which are confidential and will treat all such matters with the utmost discretion.
- You are expected to understand the functional structure and their place in the overall organisation along with the respective strategic priorities to ensure timely delivery and correct prioritisation
- You will support new employees joining the team both within their department and within the Executive Assistant team.
- Manage small projects on behalf of the Head of Transformation
- Lead meetings within the PayPlan business
- Analysing key performance statistics to identify any trends and/or opportunities to improve performance

**Capability, Knowledge And Experience**
- Proven experience working at C-suite/exec level in a similar EA role
- Excellent communication and stakeholder skills
- High attention to detail and accuracy
- Flexibility and agility: responsiveness to change
- Burning drive for results: Driving action that focuses on results
- Excellent diary management, administrative and organisation skills
- Able to manage projects or tasks in their entirety and independently
- Ability to prioritise within an ever-changing and fast-moving environment
- Good networker - building and maintaining strong working relationships at all levels.
- A good understanding and experience of all Microsoft packages
- Excellent PowerPoint skills and the ability to produce high level, creative presentations.
- Must be able to empathise with people and convey information accurately and concisely.

**Personal Characteristics**
- Flexible in task management, hours and location of work
- Tact, diplomacy and respect for total confidentiality and discretion
- Confident & strong team player who assists colleagues freely and is willing to roll up sleeves and get stuck in.
- Dynamic, switched-on, positive and assertive approach
- Ability to act as mentor and coach to department assistants and new starters.

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