Administrative Assistant

2 weeks ago


London, United Kingdom BUD (Businesses Under Development Limited) Full time

**PLEASE NOTE ONLY APPLICANTS WHO HAVE DONE THE INDEED TESTS WILL BE REVIEWED**

**Administration Assistant outline**:

- 4 days per week (Monday to Thursday - 30 hours)
- Salary equivalent to £28,275 FTE (£14.50 ph)

**About BUD**:
BUD (Businesses Under Development Limited) is a social enterprise based in London working nationally. We are a vibrant, fast-paced, collaborative and agile team who provide training, facilitation, workshops, consultancy and coaching around Leadership. Our mission at BUD is to equip, enable and empower 10,000 leaders for positive change. Our vision is to disrupt the landscape of leadership in order to build a bridge between grassroots and corporate organisations, to create a fairer society for race and gender.

**Our Aim**:
We as an organisation hope to initiate a shift in the landscape of corporate leadership and responsibility. Our workshops and programmes are designed to give leaders in all areas of the workforce and community/grassroots organizations the tools to effect change in the way their businesses operate. Our aim is for staff and management to feel equally valued and find common ground so that they can share their vision and help build an atmosphere of positivity and inclusivity. We hope to work towards a systemic change across the board, bridging the huge gap between corporate and community, taking ego and power out of the equation and moving towards a fairer and more diverse society.

**About you**:
Your role will be to offer administrative support to various departments within BUD. This will include general administrative support to the Projects Teams, as well as Operations, Finance and Events. You will be passionate about our organisation and its values (inclusivity, giving more, valuing differences, transparency and openness, being passionate and having fun)

**Job duties and responsibilities**:
**Project Admin**:

- 60%
- Schedule training events and workshops, sending diary invites, links and confirming attendance numbers at training sessions and events
- Send out feedback/evaluation forms to participants when programmes and workshops have been completed
- Collect data from feedback and evaluation forms and help prepare reports based on findings.
- Maintain data of programmes (details of recruited participants, courses and sessions undertaken, progress made)
- Setting up and maintaining the online filing system for our projects/programmes, ensuring confidentiality of Project Management documentation.
- Supporting trainers to deliver sessions online as tech support or in person as assistant (manning VR/slideshows etc and handing out training material)
- Assist Programmes Managers with maintaining and updating an accurate monthly programme budget, ensuring all invoices are recorded against the budget
- Assist Programmes Manager with writing reports and proof reading

**General Admin**:

- 40%
- Operations Support - Helping to create procedures manuals and gather data for business reporting
- Assisting with set up of new systems and monitoring systems usage. Helping implement processes for reporting and evaluation.
- Finance Support - Input of incoming invoices into Microsoft and managing the invoice approvals process.
- Pulling monthly reports for project/department leads.
- Event Planning and Coordinating
- Monitoring incoming enquiries and logging via CRM platform - ensuring they’re dealt with correctly and within the defined timeframes
- Office Admin and general admin support

**Skills Required**:

- Proven experience in Administration
- Excellent time management and organisational skills
- Ability to multitask/juggle lots of different projects at once
- Attention to detail/Accuracy with data input and note taking
- Fast typing speed
- Experience with office software (in particular Outlook, Excel)
- Ability to adapt to new processes and systems quickly
- Confidence; Ability to ask questions and liaise with various internal contacts in order to get the tasks completed effectively
- Self-motivated and able to work from own initiative

**Useful Skills (not essential)**:

- Experience with software such as Zoom, CRM i.e. Hubspot, Project Management Software ie ClickUp, Miro, Microsoft Teams, Canva
- Knowledge of Quality Assurance and/or Policies
- Experience in Project Management
- Good awareness of social issues/experience of working with social enterprises
- Experience of Finance ie. invoicing, budgeting

BUD supports flexible working and there will also be the potential for growth within this role and within this growing organisation as a whole.

We seek to be authentic by practising what we deliver as an organisation. Therefore collective intelligence is sought, sharing ideas and decisions across the team through weekly team meetings and regular learning opportunities are made available depending on desires. We collectively consider our broader strategy, examine and share learning across our projects, and explore how we might develop our work and our exis



  • London, United Kingdom Qualiteach Ltd Full time

    **Administration Assistant - Merton - Secondary Academy - £25,000+ per annum - full-time - ASAP Start** - Administration Assistant required in the Merton area - Administration Assistant required on a full-time basis - Administration Assistant required with reception desk experience - Administration Assistant required ASAP Can you start this Administration...


  • London, United Kingdom May & Stephens Full time

    **ADMINISTRATION ASSISTANT** **CITY OF LONDON** **£22,000** An exciting opportunity to join a growing TV and film production company! May & Stephens are delighted to be partnering with a well-known TV and film production company, who are looking for an Operations Assistant to join their team, based in the heart of London. About you: As an...


  • London, United Kingdom AWD Recruitment Limited Full time

    Administrator / Administrative Assistant with previous experience in an office admin or customer service role, excellent communication and organisational skills, is require for a property / holiday and short-term rental company based in London. NO PREVIOUS EXPERIENCE REQUIRED - FULL TRAINING PROVIDED Although you do not need previous experience you should...


  • London, United Kingdom Signature Recruitment Full time

    Are you a confident and proactive Higher Education administrator? Is providing both office and student support part of your skillset? Signature Recruitment is proud to present the opportunity to work with our client, a renowned London University as Assistant Administrator. This is a full-time, temporary position, based in Central London. **Assistant...


  • London, United Kingdom Signature Recruitment Full time

    Are you a confident and proactive Higher Education administrator? Is providing both office and student support part of your skillset? Signature Recruitment is proud to present the opportunity to work with our client, a renowned London University as Assistant Administrator. This is a part-time (21hrs), temporary position with flexible days based in Central...


  • London, United Kingdom Australasian Recruitment Company Full time

    **ADMINISTRATION ASSISTANT** An exciting opportunity to support a leading university providing support to people moving to London as an Administration Assistant! **ADMINISTRATION ASSISTANT ROLE**: - Assisting in performing financial reconciliations - Ensuring all finance policies and procedures are adhered to and highlight concerns immediately with the...


  • London, United Kingdom Signature Recruitment Full time

    Do you enjoy working within a team? Are you proactive and great at communicating with others to complete tasks? Signature Recruitment have an exciting opportunity to join our client, a prestigious London University. This is a full time, temporary positionworking in Central London, as an Assistant Administrator. Assistant Administrator Main...


  • London, United Kingdom Gi Group Full time

    **Full Time**: **Contract**: - Administrative Assistant - Onsite in Brentford - 5 month contract - Full time - Our client is looking for an Administrative Assistant to work with the Senior Executive Assistant to the CFO. - Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative...


  • London, United Kingdom Signature Recruitment Full time

    Do you have experience liaising with a variety of stakeholders? Would you like to use your extensive customer service and administration skills? Signature Recruitment has an exciting opportunity with our client, a leading London University, as an Administrative Assistant. This is a full-time role, on a temporary contract, based in Central...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you looking for your first step into administration work? Do you have excellent communication skills? Signature Recruitment has an exciting opportunity with our client, a London membership body, as an Administration Assistant. This is a full-time permanent role with hybrid working. Based in Central London, you will be working as part of a small...


  • London, United Kingdom The JM Group Full time

    **Salary**: c. £34,000 - £38,000 Benefits: Pension, Well-being support, Buy and Sell Annual Location: City of London Working Arrangements: Hybrid Role: Administration Assistant / Administrator Overview: Experience required: As an Administration Assistant you will have experience of: You will be confident working with Microsoft office, specifically...


  • London, United Kingdom London School of Economics and Political Science Full time

    LSE is committed to building a diverse, equitable and truly inclusive university_ **DTS** **Administrator Assistant** **Salary from £29,935 to £33,104 pa inclusive with potential to progress to £35,441 pa inclusive of London allowance** The London School of Economics is a cosmopolitan university situated in the vibrant centre of London that...


  • London, United Kingdom TG Holding Full time

    **Job Title: Administrative Assistant** **Location: Canary Wharf, London** **Responsibilities**: - **General Administrative Support**: - Provide day-to-day administrative support to the team and management. - Manage office supplies, equipment, and coordinate maintenance as needed. - **Travel Coordination**: - Arrange travel bookings, accommodations, and...


  • London, United Kingdom Akton Recruitment Full time

    **Administration Assistant** **Camden** **£19/hr** **Start date: ASAP** **Part time: 18/hrs a week** **Based in Camden Children's Centres CURRENT ENHANCED DBS ESSENTIAL KEY** **REQUIREMENTS**: 1. 6 months solid front-of-house experience in a busy reception 2. Excellent customer service skills 3. Experience of providing admin support to a team 4. Good...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you looking for your first step into administration work? Do you have excellent communication skills? Signature Recruitment has an exciting opportunity with our client, a London membership body, as an Administration Assistant. This is a full-time permanent role with hybrid working. Based in Central London, you will be working as part of a small...


  • London, United Kingdom Huntress Full time

    Administration Assistant - Property Location: Battersea Salary £25,000 - £30,000 A Boutique property and land auction house based in Battersea, London seeks an Administration Assistant to play a pivotal role in a dynamic and growing business. The company sells commercial and residential property as well using an online auction platform and specialise...


  • London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000004829 - Date Posted: 5 February 2024 - Recruiter: Ryder Reid Legal - Location: London - Salary: On Application - Sector: Secretarial, Administrative - Job Type: Permanent - Work Hours: Full Time Ryder Reid are looking to recruit a confident and personable Administration Assistant to join one of our highly reputable law firm clients on...


  • London, United Kingdom RLP Resourcing Services Full time

    **Immediate Starters only NO** **notice period considered!**: - **£12.00 p/hour**: - **Hybrid working: Office, Farringdon, London (EC1M)** This well-regarded professional membership body is seeking an Administrative Assistant to join them for a temporary ongoing duration. Working closely with departmental managers and experienced executives you will be...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Do you have a strong attention to detail? Are you an enthusiastic administrator with excellent communication skills? Signature Recruitment has an exciting opportunity with our client, a London based education provider. This is a full-time role, on a temporary contract with the benefit of hybrid working. **Administrative Assistant** - Interview forms -...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you organised, proactive, and looking for a new challenge? Can you multitask between financial administration and prioritise appropriately? If so, we have the opportunity for you! Signature Recruitment is seeking an ambitious and experienced Administrative Assistant to join our client, a London Based University! This is a full time, temporary position,...