Subcontract Controller

6 months ago

Glasgow, United Kingdom City Facilities Management (UK) Full time

Salary** £24,200.00**
- Location** Glasgow**
- Shift Pattern** Days**
- This is a _temporary_, _full time_ vacancy_ that will close _in a month_ at 23:59 GMT_. _

**The Vacancy**

Job Purpose:
Reporting to the Shead of supplier management the Sub-contract Controller will work closely with all sub
- contractors, Helpdesk, supplier managers to ensure all key performance indicators in Quality, Cost,

Delivery, People, Innovation and Health and Safety are adhered to within their area of responsibility.

The Sub-contract Controller will develop and maintain effective working relationships and

communications with a wide range of internal and external stakeholders, work independently, motivate

self and fellow team members, work on own initiative, prioritise workload, meet deadlines and have a

continuous improvement mentality.

Key Accountabilities Subcontractor Management - On behalf of Head of supplier management, supplier managers deal with routine issues and communication with Sub-contractors, and any other interested parties. Regular performance reviews with allocated subcontractors - Support the delivery of Sub contractor Relationship Meetings (SRM) on a monthly/quarterly/annual basis including preparation of packs, chair of meetings, minutes and follow up action plan management Knowledge transfer on Mercury for all new suppliers - Co-ordinate input and action management from HSE, Service Desk, Field Team, Commercial Admin and Category Managers for all subcontractor related issues - Support KPI performance Service Credit negotiations and calculations. - Support Exit management of outgoing subcontractors - Support Continuous improvement initiatives with allocated Subcontractors - First line Escalation for any subcontractor related issues from Service Desk - Reviewing open jobs and Purchase Orders Subcontractor Financial/Budget Management - Agree and manage the regular (weekly/monthly/quarterly Po imports for fully comprehensive subcontractor agreements - Raising Purchase Orders where required - Supporting in reviewing invoice queries - Liaising with the suppliers regarding payment of invoices - Manage uplift process with suppliers and internal finance team - Arrange supplier uplifts for urgent PO requests

People Responsibility

None

Knowledge, Skills and Abilities
- Previous contract support experience - Strong administrative background - Previous experience working in Facilities Management - Experience with CAFM system - Enthusiastic attitude to work - Good experience of MS Office skills (Word, Excel and PowerPoint) - Good experience of MS Office skills (Word, Excel) - Down to earth - able to build good working relationships across the business and work effectively as a team member. - Strong attention to detail - tasks delivered are free from errors, databases are organised and up to date, communication is very clear and concise. - Very organised with exceptional time management skills - able to work under pressure, prioritising competing tasks and deadlines. - Proactive - self-motivated and have a pro-active approach to work and helping others. - Flexibility - able to pick up new tasks or perform tasks at short notice. - Numbers literate - basic understanding of numbers and accounting.

Behaviours
- Safety - we keep our people and customers safe every day
- Do the right thing and work in the City way, the safe way
- Consider others in how we perform our roles
- People - we put our people first, treat each other with respect and work as a team
- Actively listens and treats others with respect
- Be clear, concise, timely and accurate in communication
- Respects individual and cultural differences
- Be authentic and be yourself
- Excellence - we make a difference and go the extra mile
- Judges situations, considers how they can deliver excellence
- Takes accountability for their own tasks
- Learn from mistakes to make the difference
- Service - we're passionate about delivering exceptional customer service
- Passionate about customer service
- Endeavours to get it right the first time
- Actively engages with customers
- Integrity - we always act with integrity, honesty, openness and trust
- Spending the company's money as if it is your own
- Trust each other to do things right the first time
- Ask yourself is it right for us and our customer, always acting with integrity

**The Company**

In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal - to make a positive change in the facilities management industry.

The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.

It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world’s most trusted facil

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