Projects Assistant

3 weeks ago

London, United Kingdom LS Events Full time

**Job Title**:
Projects Assistant - Site Operations

**Contract type**:
1 Year Fixed Term

**Contract Hours**:
37.5 hours/week

**Salary**:£27,500.00/annum

**Holidays**:
32 days per year (pro rata)
- APPLY NOWCLOSING DATE: Monday 14th August 2023

**Working Location**

LS Events office is London based, however we offer hybrid working solutions, with the understanding that attending in person meetings is a key requirement for this role. You will also be required to be onsite for the build, live and / or break periods of the projects you are assigned to.

**Benefits**

You will have access to a range of benefits throughout the duration of your contract, including:

- Medicash scheme (level 1)
- _ London Living Allowance (if applicable)_
- _ Pension Scheme_
- _ Electric Vehicle Salary Sacrifice Scheme_
- _ Cycle to Work Scheme_
- **:About the company

Founded in 2004, LS Events Ltd is an event production agency which creates bespoke management solutions across a wide variety of sectors, from music and live entertainment to sporting and public events. LS Events is an ISO accredited, London based company with a diverse workforce.

We are a Living Wage Employer who cares about the wellbeing and growth of our staff. Over the past few years we have grown considerably and are committed to our strategy of affirming our position as one of the leading event production and consultancy companies.

**Our core purpose is to deliver event excellence.**

We are committed to being an inclusive employer and happy to consider flexible working arrangements.
- **:About the role

We are seeking a Projects Assistant to join the LS Events team to support the delivery of some of our most exciting projects. This is a great opportunity for someone breaking into the industry to gain significant, hands-on, experience of project and site management.

As our new Projects Assistant (Site) you will be working across various events supporting Site Managers. You will be responsible for coordinating meetings with stakeholders, suppliers and contractors, creating agendas and taking minutes for meetings, ensuring effective and regular communication to a very high standard. Preparing and updating specs and ensuring updates are communicated to contractors and stakeholders alike will be one of the core duties.

Whilst onsite you will have a key role to play supporting the onsite staffing, and the Site Manager. You will be required to think on your feet, offering smart solutions when unforeseen matters occur.
- **:Personal Specification

Applicants should:

- Have excellent communication skills, both written and verbal, in the English language.
- Have experience working within the live events, festival or outdoor events industry.
- Have a can-do attitude, with a willingness to get stuck in.
- Be able to communicate with stakeholders and team members of varying seniority levels with confidence and professionalism.
- Be a team player.
- Be able to work under their own initiative, prioritising work as required.
- Willing to work prolonged periods of time on-site at assigned events throughout the year.
- Be savvy to new and innovative technologies, systems and ways of working to help improve our offering as a company.
- Have proficient IT skills, ideally with experience with or willingness to learn the Google Workspace Suite (including Google Sheets, Google Docs and Google Presentations) and Airtable.
- **:Application Requirements
- We value enthusiasm, commitment and experience over formal qualifications.
- English Language and Maths GCSE level A-C.
- **:Job Summary

Your primary role will be to assist the Site Management Team with the administrative functions and delivery of large-scale, complex multi-agency events within the music, live entertainment, sporting and public sectors.

You will be responsible for ensuring that meetings are minuted, actions logged and disseminated to relevant parties, including updating the project’s action tracker.

You will ensure that all documentation complies with the company’s strict document control standards, formatting and referencing guidelines. All work will be completed to an exceptionally high standard with notable attention to detail.

You will have and maintain an oversight of project work in order to support the management team in driving work streams forward, encouraging best practice throughout.

You will be integrated as part of the on-site delivery team, following plans from conception through to completion, maintaining oversight of all work in order to support the Management team in driving work streams forward, encouraging best practice throughout.
- **:Core Responsibilities
- Working closely with Site Management to help coordinate the planning and delivery of assigned projects, ensuring that both project and organisational objectives are met and, where possible, exceeded.
- Maintain site specifications, drating, formatting and circulating relevant specs to contractors.
- Schedule meetings both i

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