HR Officer

4 weeks ago

South Croydon, United Kingdom Harris Federation Full time

We are currently looking to appoint a HR Officer to support our thriving team at Harris Academy Purley.

**About Us**

**Main Areas of Responsibility**

Line Management
- Professional Accountability for Central Administration Manager and Finance Officer
- Ensure the performance management processes are rigorous for above members of staff and that appropriate training and support is in place;
- Liaise regularly with staff that may have joint operational responsibility following up with action where required;
- Ensure that all requests for leave comply with Academy policies and procedures for support staff;
- Monitor attendance and punctuality of all Teaching Staff, following up causes for concern as detailed in attendance policy.

Management of Resources
- To oversee the accuracy of staffing data entered into EPM/BromCom following up with appropriate action where required;
- To oversee the staff workforce census return;
- Liaison with catering companyfor organisation of Academy events as appropriate;
- To oversee the work of peripatetic or other casual staff ensuring they are deployed appropriately and correct safeguarding procedures are followedand organising pay in liaison withthe Finance Officer;
- Oversight of the Academy asset register in liaison withthe Finance Officer;
- Organisation of preferred suppliers in liaison with Estates Manager;
- Oversight of all service level agreements in liaison with appropriate persons, including catering, printers, maintenance services etc.
- Oversight of ensuring the Academy has the correct licensing agreements in place, in liaison withthe Finance Officer;
- Oversight of records of all maintenance contracts and ensure value for money in consultation with the Estates Managerand Finance Officer;
Human Resources
- Overall management of the Academy's single central record;
- To have overall responsibility for the appointments process, this to included initiating DBS, Barred List, Medical and reference checks. Completing documentation for contracts and back details for payroll and HR. Sending out offer letters and chasing anyoutstanding documentation;
- To issue staff contracts and ensure all contractual paperwork is signed, eg. responsible users, reading of policies etc;
- To audit teaching staff sickness records and prepare termly reports to Principal for action;
- To ensure organisation of confidential staff files and maintain them in an orderly manner;
- To carry our any HR tasks relating to Teaching and Support Staff as directed by the Executive Principal, this to include, referrals to occupational health, organising interviews with the Executive Principal, liaising with staff representatives as required;
- To work closely with Business Manager to produce salary assessments etc;
- To direct staff to the correct source of information regarding pensions, salaries, maternity, grievance, complaints etc;
- To assist with all matters relating to day to day staff welfare and personnel functions;
- To assist with maintaining job descriptions and person specifications for all academy appointments;
- Maintaining and regular updating of staff contact details and vehicle information;
- To update staff lists, extension numbers and structure charts as necessary.

**Qualifications & Experience**
- Educated to degree level or Equivalent
- Knowledge of Microsoft software packages
- Knowledge of Health and Safety legislation
- Secure Knowledge of Human resources legislation
- Basic knowledge of financial procedures
- Knowledge of procurement processes
- Knowledge of the key principles of staff management
- Appropriate degree or equivalent level of education
- Trained in the use of a variety of ICT packages
- Knowledge personal assisstant roles and responsibilities
- Training in typing and formating of a variety of documents including spreadsheets
- At least 5 years' experience working an office environment
- At least 2 years experience of managing a team of staff in a variety of different areas
- Experience of training staff successfully in a range of duties
- Experience of working as part of a team
- Experience of working to targets and deadlines
- Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
- Experience of managing diaries at a high level, including communication with a range of audiences.
- Experience of managing high profile events
- Experience of developing policies, processes and procedures

**Benefits**

We offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme, 26 days' annual leave (plusbank holidays) for staff who work across the full year, and many other benefits.

**Safeguarding Notice

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