Accounts & Administrative Assistant

4 months ago

SouthendonSea, United Kingdom Linq Office Services Full time

We are a small admin outsourcing business based in Southend, offering services to other small businesses. Our clients range from mortgage advisers to trades businesses such as plumbers and electricians, so this is a very varied role and will require someone who is a team player, open minded and happy to undertake various different tasks, sometimes on an ad-hoc basis. Our role is ideal for someone with a background in general admin, accounts and/or purchase ledger administration who wants a varied role.

Ideally, we are looking for someone who is AAT qualified or working towards this qualification. Experience with Xero is preferable.

**Responsibilities**:

- Managing your own diary and booking appointments for quotes and jobs
- Producing, chasing and sending out quotes and invoices
- Drafting, sending and following up on tenders
- Checking supplier statements, logging job expenses and assisting with producing cash flow forecasts and other general reporting
- Checking and producing Purchase Orders and Payment Certificates
- Carry out data entry on company CRMs
- Assist with making card payments, banking and bank account reconciliation, keeping accounts updated via software such as Xero and Kashflow
- Checking and processing engineer timesheets, expenses and annual leave

**There will be the opportunity to learn and assist with the following during busy or annual leave periods**:
**Skills & Experience Required**:

- A minimum of 1 year’s administrative or customer service experience in any industry
- Must have an eye for detail and understanding of the importance of data protection
- Ability to use own initiative to resolve problems quickly & efficiently.
- Confident and friendly telephone manner & genuine interest in providing excellent customer service.
- Proactive, organised, openminded
- IT Literate and not afraid to learn and use multiple systems
- Flexibility and able to adapt to changing workloads and duties

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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