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Business Administrator

4 months ago

Coventry, United Kingdom Dimensions care Full time

**Dimensions Care**

Dimensions Care are a Children’s Residential Company with 4 homes based around the midlands. Our aim is to provide a positive and welcoming environment that will enable children to grow and thrive. We believe Children Looked After deserve the highest standards of care.

**Full Job Description**

**This role will predominantly require you to work from home, with monthly meetings at our head office in Ludlow.**

**There may be other times you are required to attend meetings at various locations in the Midlands.**

Day-to-day management of executives’ diaries; co-ordination / planning of appointments.
- Answering and filtering telephone calls, dealing with queries and relaying accurate messages.
- Organising meetings, lunches, dinners and other business functions.
- Assisting with preparation, collation and distribution of Board, Executive, and Management Committee papers.
- Assist with project management actions.
- Minute taking on Directors/Senior Management meetings; Stakeholder meetings
- Arranging travel including flights, rail tickets, car hire, hotel reservations, currency etc.
- Production of ad hoc reports/presentations (Word/Excel/PowerPoint)
- Involved in the coordination of sensitive correspondence, reports and analysis (e.g. budgets and confidential employee information)
- Assist with the induction of new joiners. Employees
- Managing correspondence and documents; audio and copy typing.
- Dealing with incoming/outgoing mail quickly and efficiently, using initiative to action where appropriate.
- Attending seminars when necessary to assist with greeting of guests.
- Liaising with attendees re seminar details.
- Management of stocks of stationery and other office materials.
- Ensuring all filing is accurate and kept up-to-date.
- Archives and filing storage/retrieval
- Assist finance department with financial book-keeping duties for company
- Assist finance department with bank payments for company
- Assist Finance department with payroll hours
- Other administrative tasks as appropriate
- Monitor, coordinate and improve information systems and data tracking
- Co-ordinate all training, consultancy for the business
- Assist the company with HR processes
- Co-ordinate Referrals and its data system online
- Co-ordinate H&S tracking for all properties
- Assist in home registration and property management
- Report on home occupancy statistics
- Monitor policy reviews and updates
- Assist Marketing department as appropriate

**Essential Requirements**:
Minimum of 1 year previous office/administrative experience
- Proficiency in using Microsoft Office, Word, Excel, PowerPoint & Outlook.
- Excellent verbal/written English and strong communication skills
- Flexibility and a genuinely positive attitude and enthusiasm to work
- Strong understanding of client confidentiality.
- Highly organised and efficient
- Flexible and a great Team Player

**Desirable**
- Project management skills
- Marketing knowledge/experience
- Recruitment knowledge/experience
- Knowledge and experience of using social media for business purposes
- Advanced experience in functionality of excel

**Hours of work**

Part time 20 hours per week, Monday to Friday

Hybrid - Head Office Location Ludlow

**Salary**

£24,000 pro rata

**Benefits**
- Company events
- Company pension
- Health & wellbeing programme

**Job Types**: Part-time, Permanent

**Salary**: From £12,000.00 per year

Expected hours: 20 per week

**Benefits**:

- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Work from home

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Reference ID: BA 2024