Executive Assistant to Wykeham Professor
4 weeks ago
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.
Oxford Physics is one of the largest and most eminent departments in Europe - pursuing forefront research alongside training the next generation of leaders in Physics.
This post is fixed term until 30 September 2027 and is offered on a part time basis up to 25 hours a week
The post-holder will provide Executive Assistant (EA) support to Professor Shivaji Sondhi. Professor Sondhi is the University’s Wykeham Professorship of Physics, a Leverhulme International Professorship and the Tencent Chair of Theoretical Physics. He was appointed in 2021 with the dual role of providing excellent research leadership within the Theoretical Physics sub-department and driving strategic developments within the Department of Physics to strengthen its international research standing.
This EA post is a new role which will support all aspects of Professor Sondhi’s work. Tasks will include drafting correspondence and reports, coordinating complex logístical arrangements nationally and internationally, organising numerous events, lectures and meetings, and helping to manage financial and contractual processes.
The post-holder will also have specific responsibility for the day-to-day administration of Professor Sondhi’s £5m Leverhulme International Professorship award (LIPS) including the provision of administrative support to researchers, students and academic visitors supported by the LIPS grant.
**What We Offer**
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
- Membership to a variety of social and sports clubs
You will be responsible for managing professor Sondhi’s diary and correspondence. Take responsibility for the day to day management and monitoring of all expenditure on the grant, and their internal and external reporting status, ensuring that all administrative processes run smoothly and efficiently. Support the recruitment of new LIPS post-doctoral research associates and graduates. Produce, design and maintain project websites and written materials and manage project events. The full duties for this post are listed in the below job description
You will need to have previous experience working as an EA or senior personal assistant in a large, complex organization. Diary management experience and the ability to organise complex schedules.
_Either_ a science degree, sufficient to understand the nature of the work and build credibility with academics, researchers and funding bodies;
_or_ equivalent experience and evidence of ability to engage effectively with unfamiliar material. Experience of supporting financial and contract management processes and a high level of accuracy. Confident and proficient IT user and the ability to communicate effectively are also essential.
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