Administrative Officer

**Details**:
**Reference number**:

- 276382**Salary**:

- £24,489 - £25,066**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- 61 Colindale Avenue, Colindale NW9 5EQ.About the job

**Job summary**:
**_ The job purpose is to work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely._**

**Location**

**This is a lab-based role situated at 61 Colindale Avenue, Colindale NW9 5EQ.**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Full Time, Office based, Hybrid Working,

**Job description**:
**As the Administrative Officer your main responsibilities will include**:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Provide comprehensive administrative support to teams across the Directorate, including diary management of one or more senior staff, if required.
- To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters as requested.
- Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
- Provide Incident Co-ordination administrative cover on rotation as required (if applicable)
- Improve the quality of services and contribute to the improvement of the administration service.
- To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
- Assist with the procurement of goods and services in-line with UKHSA policies and procedures, including: overseeing ordering of stationery and general equipment supplies for the office; ensuring appropriate levels of stock are maintained; and arranging travel and hotel bookings.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
**We are looking for an exceptional Epidemiology Scientist**

**Please ensure that your statement of suitability contains no personal identifiers e.g. name in either the file name or content of the document.**

**Essential**
- IT skills and Microsoft Office experience, including Word, Outlook, Excel and PowerPoint or equivalent
- Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
- Ability to prioritise own work and work with mínimal supervision
- Ability to produce work that is accurate in a timely fashion, whilst multi-tasking and working in a busy environment
- Ability to follow guidance, policies and processes, including handling sensitive and confidential data

**Desirable**
- Experience handling sensitive and/or confidential data
- Experience of arranging meetings and supporting events and taking minutes
- Experience of working in an office environment

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview by video or face to face.

**Expected Timeline**:
**Shortlist**: 11th April 2023

**Interviews**: w/c 24th April 2023

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the rig