Receptionist Admin Assistant

2 weeks ago


Havant, United Kingdom Brook Street Full time

Brook Street Ltd are proud to announce a great opportunity for a full-time, long-term temporary role working with the National Probation Service in the Havant area, to join a fast-paced office, working as part of the admin team.

**Overview**:

- Full time
- Monday-Friday 08:30-17:00; May have to cover till 7pm on one or two nights per week, but shouldn't be part of standard hours will just be to cover absence of other workers.
- 37 hours per week
- Temporary 5-months contract - with the possibility of extension
- Hourly rate - £9.69 / hour
- Location - Havant Probation Service, Elmleigh Road, Havant, PO9 2AS
- Start Date: asap, vetting pending

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.
The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parkingbookings, support and service meeting rooms including preparing for events and event registration as required
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuationmeasures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained

**Typical qualifications and experience**:

- 5 GCSE's at grade C or above or equivalent (including English Language or equivalent)
- NVQ Business Administration Level 2 (or suitable clerical experience)
- Good communication skills, both oral and written


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