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Finance Officer

2 months ago


Lisburn, United Kingdom Gen Tech Recruitment Full time

**Permanent P/T (21 - 25 hrs per week) Finance Officer required for leading charitable organisation based in Lisburn.**

**Job Purpose**:
Responsible for the day to day financial administration. My client are looking for a Finance Officer who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the maintenance of financial systems and the day to day financial administrative support to CEO.

**Duties will include**:
**Accounting and Record-keeping**
- Manage and maintain the Quikbooks accounting system and processing of day-to-day financial information, including purchases, sales, payments, and nominal ledger transactions.
- Supervise the preparation of all bank lodgements by the support staff, ensuring that all income is banked, entered on Quikbooks, and receipted and that all cash received is counted in accordance with the specified procedure.
- Lead on reconciling all banking transactions on Quikbooks.
- Supervise and verify project expenses for payment through e-banking and enter on Quikbooks.
- Review suppliers’ records and prepare supplier and other payments as directed, by e-banking.
- Oversee the Head Office petty cash system and reconcile all petty cash records with actual petty cash and Quikbooks.
- Prepare financial reports for funders alongside CEO.
- Analyse donations, JustGiving and other Donation website reports and prepare and enter Quikbooks journals.
- Prepare quarterly Gift Aid report and claim.

**Reporting**
- Prepare Quikbooks and Excel reports, as directed by the CEO.
- Assist in the production of Monthly Management Accounts and Board Reports.
- Assist with Year End Audit process.

**Payroll**
- Liaise with CEO & other departments in the collection of monthly payroll information such as time sheets and sickness absence.
- Receive the monthly payroll including all reports and organise payment to staff through business e-banking.
- Prepare monthly p32 reports and organise payment to HMRC of PAYE and National Insurance
- Prepare monthly salary journals and input to Quikbooks.
- Ensure all statutory reporting (including monthly and year end reports to HMRC) is completed in a timely manner and in accordance with official requirements.

**General Duties**
- Lead on interaction with the Income Generation and Services tools to provide a high level of financial information, when required.
- Oversee administrative volunteers, as directed.
- Lead on effectively dealing with queries from suppliers and colleagues.
- Available for ongoing professional development/training opportunities eg: IATI or equivalent if not already qualified.
- Available for trustee meetings, planning, review, support, and appraisal meetings.
- Provide day to day administrative support to organisational and project activity including receiving incoming telephone calls, answering/ referring queries, ordering stationery and supplies, maintaining store and equipment.
- Undertake any other reasonable duties and specific projects as assigned by management to contribute to the overall aims of the company.

**ESSENTIAL CRITERIA**
- Full or part qualified as an accounting technician or equivalent OR 3 years relevant experience working in a busy accounts dept
- Experience and a working knowledge of using Quikbooks or similar accounting package
- Experience plus a working knowledge of using a variety of databases in which to gather required information
- Experience of working on own initiative in a financial setting
- Experience of using an accounts package for general bookkeeping, including producing accounts and management reports
- Experience of producing financial reports, budgets and information
- Microsoft Office skills, in particular Excel
- Strong organisational skills, excellent planning and time management to meet set deadlines.
- Willingness to undertake training and to develop new skills in response to company operations
- Up to date knowledge of HMRC and Gift Aid
- Flexible and co-operative approach to work
- Ability to work effectively, calmly and with accuracy under pressure
- Honest and trustworthy
- Ability to communicate using different methods, with effective verbal and listening communication skills
- Ability to work as part of a team
- Problem solving skills
- Excellent attention to detail

**Desirable Criteria**:

- Accounting qualification
- Experience of producing financial reports, budgets and information for funders
- Experience of the voluntary and charity sector

**Hours of work: 21 - 25 hrs per week**:

- **Either 5 mornings OR 3 full days**

**Salary £29700 (pro rata)**

For further information contact Tanya Lyttle at GenTech Recruitment on

028 92679668

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: £29,710.20 per year

Schedule:

- Monday to Friday

Work Location: One location