Legal Assistant

3 months ago

Reading, United Kingdom Rock Management Services Ltd Full time

**Job Overview**

This is a job specification for a Legal Assistant to support our client, a leading Law Firm in their busy Private Crime Department. The role will be supporting the whole team with administrative duties and the day to day running of legal cases.

The role will be based in our Cardiff office with the expectation that you will attend the office. Hybrid working will be considered upon successful completion of the probationary period.

**Roles and Responsibilities**
- Assist with booking appointments and conferences for fee earners.
- Assist with diary management for the team.
- Arrange payment links online or process card payments over the phone.
- Open and maintain new files on the internal case management system in line with internal procedures.
- Ensure conflict checks are completed on every new file and when new documents are received.
- Liaise with new and existing clients, either to inform them of our services, or update them regarding their case.
- Producing, amending and sending standard letters to clients and other parties.
- Overflow assistance/holiday cover for other admin members of the Private Crime team.
- Chasing enquiries, outstanding payments, or external parties including the Court and Crown.
- Preparing files for Defence Costs Orders and arranging DCO refunds to clients.
- Accurately time record for all work carried out on the case management system where necessary.
- Closing files upon conclusion of a case, ensuring files have met all requirements necessary prior to closure.
- Ensuring standards of files are met in accordance with the Office Manual and Lexcel standards.
- Processing monthly WIP report in line with internal procedures.
- Any other duties as directed by their line manager, fee earners a member of the management team.

**Person Specification**
- Experience in secretarial/administrative role (preferably in criminal law proceedings is desirable).
- Previous experience of using digital dictation equipment.
- Good communicator in both written and spoken English.
- Proficient in using Microsoft Office packages.
- Ability to learn and efficiently use practice and case management software.
- Good understanding of client care requirements.
- Excellent time management and organisation skills.
- A flexible approach and willingness to help out, with a “can do” attitude.
- Good teamwork ethics.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£23,000.00 per year

**Benefits**:

- Additional leave
- Cycle to work scheme
- Flexitime
- Private medical insurance
- Referral programme

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

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