Health & Safety Assistant / Secretary

7 months ago


Colchester, United Kingdom SafeAid UK Limited Full time

Health and Safety Secretary & Assistant

**Starting off TEMP to possible PERM**

**Office & Site based role**

**Mon to Fri 8am - 5pm**

**PPE Provided**

This is an excellent opportunity for an experienced secretary and administrator to join one of the fastest growing companies in the industry. Based at our head office in Colchester you will support both the Managing Director, Health and Safety Manager & Health & Safety Training Manager and daily responsibilities and duties will include:
I am looking for Health & Safety secretary and administrator to provide both clerical and administrative support to Health & Safety professionals at SafeAid UK Limited. You will be working either as part of a team or individually however as the role suits at the time and at the managing directors / senior managements / consultants request.

The work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.

Responsibilities but not limited to:
**Health & Safety Secretary**
- Accounting, Invoicing, Billing and Banking
- Arrange in-house and external marketing events
- Arrange training for staff members and client employees
- Assisting the Health and Safety Manager with the writing of risk assessments, COSHH Assessments and Method Statements.
- Book meetings, rooms, conference facilities and hotels
- Booking of internal and external training courses as requested by the Health & Safety Trainer
- Conducting monthly checks including first aid boxes, fire extinguishers, fire doors, legionella and other tasks as required.
- Changes GDPR regulations and roll out.
- Excellent IT skills including the use of Word, Excel and Outlook are essential
- Keep diaries and arrange appointments for all Consultants
- Maintaining all personnel records to a high standard and filing all documentation
- Maintaining employee training records, adding training details to the HR database, scanning and saving electronic copies of training certificates and filing hard copy certificates
- Manage and maintain budgets
- Manipulate statistical data and develop into safety alerts, newsletters and mailshots for clients around the UK
- Monitoring of monthly car reports, highlighting any concerns to the Office and Health and Safety Manager and chasing outstanding reports from employees
- Order and maintain stationery and equipment within the office and out
- Organise travel and accommodation for staff and other external contacts.
- Producing letters and Contract documentation for new and existing Clients
- Recruit, train and supervise junior staff and delegate work as required
- Taking comprehensive notes at the Health and Safety Committee meetings both at Clients premises and at SafeAid UK Limited and producing a typed report of each meeting
- Updating of the database, adding new Client details, updating Client Employees Training records
- Use Safety Control Management Systems (SCMS) and maintain, build for clients and update server and internal database.
- Write letters and send to clients and follow up with telephone calls to make appointments

**Health & Safety Assistant**
- Administration duties including filing, organisation and management of all Health and Safety paperwork
- Assisting the Office Secretary and Health and Safety Manager to promote Health and Safety best practice in the work place, including keeping all notice boards up to date
- Assisting the Office Secretary and Health and Safety Manager with all administrative aspects of Health and Safety Management for SafeAid UK Limited and Clients.
- Build Safety Control Management Systems (SCMS) folders and issue to clients for particular contracts as required or new roll outs.
- Carryout any other duties the managing director or Consultants require.
- Create and maintain filing and other office systems for ease and control
- Experience of Health & Safety or SCMS would be advantageous but not essential as full training will be given.
- Liaise with staff in other departments and with external contacts supporting the company
- Write letters and send to clients or new business
- Create for information based on industry.
- Advertise, Manage and complete SSIP packages for clients and new clients to Constructionline, CHAS, SMAS, ACHILLES etc.
- Organise and store paperwork, documents and computer-based information
- Photocopy and print various documents, sometimes on behalf of other colleagues/advisors.
- Promotional Ideas, photography of clients / sites /events etc
- Schedule and attend meetings, create agendas and take minutes
- Sort and distribute incoming post and organize and send outgoing post
- Advertising SafeAid UK Leaflets and sending out to clients
- Update daily:
Twitter Facebook LinkedIn

Google Address Campaign Monitor Website
- Use a variety of software packages (including Excel, Access and Power Point) to manage data and produce d


  • Medical Secretary

    6 months ago


    Colchester, United Kingdom Kelvedon & Feering Health Centre Full time

    Kelvedon and Feering Health Centre is looking for a motivated and enthusiastic Medical secretary to join our busy but well established team. Applicants should have excellent communication, organisational and IT skills with a positive approach and able to work on their own initiative and multi task. Previous Secretarial experience would be an advantage but...


  • Colchester, United Kingdom Just Recruitment Group Ltd Full time

    Just Recruitment is working with a growing business, based on the outskirts of Colchester - they are looking to add a health and safety assistant to their growing and stable team. Working with the Health and Safety Director - you will be assisting in all aspects of health and safety requirements across the business. Key duties include: Role and...


  • Colchester, United Kingdom Brandon James Health & Safety Full time

    A fantastic opportunity to work as part of a leading health and safety consultancy based in Colchester that provides bespoke building control services for a variety of high end clients predominately the South East. As the Principal Designer / CDM Consultant your main responsibilities will include communicating effectively with contractors, designers and...


  • Colchester, United Kingdom Brandon James Health & Safety Full time

    A fantastic opportunity to work as part of a leading health and safety consultancy based in Colchester that provides bespoke building control services for a variety of high end clients predominately the South East. As the Principal Designer / CDM Consultant your main responsibilities will include communicating effectively with contractors, designers and...


  • Colchester, United Kingdom Polkadotfrog Full time

    **the role.** An amazing opportunity for someone with an interest in Health & Safety to work alongside and experienced Health & Safety Director in a fast paced, busy role within an energetic and lively department. Daily your role will consist of: - Drawing up Risk Assessments and Method Statements for planned jobs Reporting and Health & Safety...

  • Legal Secretary

    1 week ago


    Colchester, United Kingdom A Team Recruitment EA Limited Full time

    Conveyancing Legal Secretary required for our leading Colchester-based legal client to join their residential property team. To be considered for the role of Conveyancing Legal Secretary you will have previous experience working a s a Legal Secretary, withina conveyancing team where you have to deal with all the legal files involved in residential property...


  • Colchester, United Kingdom Brandon James Health & Safety Full time

    A well-known, well established, property and construction consultancy who operate throughout the UK are looking to appoint an experienced CDM Advisor / Principal Designer to deliver CDM Advisory and a Principal Designer service in their Colchester offices. An exciting opportunity to be part of a multi-disciplinary team for a reputable firm, working across a...

  • Legal Secretary

    1 week ago


    Colchester, United Kingdom Errington Legal Recruitment Ltd Full time

    Our client are seeking an experienced Legal Secretary with a full understanding of the conveyancing process to join a successful and driven, but supportive Residential Property Team. The role benefits from a genuinely healthy work/life balance. **Tasks include**: - The preparation of correspondence and complex legal documents - Assisting with post exchange...

  • Cdm Consultant

    7 days ago


    Colchester, United Kingdom Brandon James Health & Safety Full time

    A world class independent multi-discipline construction consultancy requires a CDM Advisor to join their ever expanding team in their Colchester office. The role can be spread out to work 3 days in Colchester and 2 days in London or vice versa. The firm are extremely well established in the sector and have been trading for almost a century specialising in...


  • Colchester, United Kingdom Anytime Fitness Full time

    Personal Assistant/Secretary needed. Your job role will incude admin duties such as spreadsheets and invoicing along with any ADHOC tasks that may need completing. To be discussed further if applicant is successful and passes to interview stage. All training will be provided. Monday to Friday only - No weekend work Must live in the colchester area and...


  • Colchester, United Kingdom AWD online Full time

    **Health and Safety Coordinator / Health & Safety Administrator** who is NEBOSH General Certificate qualified with excellent organisational, coordination and communication skills is required to support the Group’s H&S and Operations Manager within a well-established Insurance Company based in Colchester, Essex. **SALARY**:£31,240 pro rata / actual...

  • Legal Secretary

    1 week ago


    Colchester, United Kingdom Errington Legal Recruitment Ltd Full time

    Our client are seeking an experienced Legal Secretary with significant and current experience working within a Private Client team to support fee earners with administrative and secretarial tasks. Ideally you will have current or recent experience of working within a Family or Private Client Legal team. **Tasks will include**: - The preparation of...

  • Legal Secretary

    2 days ago


    Colchester, United Kingdom Fisher Jones Greenwood LLP Full time

    **Legal Secretary - Conveyancing** **Colchester** **Full-time** **Permanent** **Competitive Salary** **Job Summary** Fisher Jones Greenwood LLP is going through an exciting period of growth. We have a new opportunity to join us as a Legal Secretary in our Colchester office. Duties include: - Audio typing - Preparing documents and correspondence -...


  • Colchester, United Kingdom Provide CIC Full time

    We have an exciting opportunity for a dedicated and enthusiastic professional to join our Health and Safety Team as a Health and Safety Coordinator. To ensure that Provide Community has a managed and coordinated approach to the implementation of health and safety legislation providing a safe environment for staff, patients, residents, contractors, visitors...

  • Legal Secretary

    7 months ago


    Colchester, United Kingdom A Team Recruitment EA Ltd Full time

    Legal Secretary to join our Colchester legal clients Intellectual Property team. In your role as Legal Secretary, you will be working closely with the other members of the agile and creative Intellectual Property team where you will be responsible for providing a full Intellectual property administrative support service. **The Role** - Supporting patent and...


  • Colchester, United Kingdom JS Legal Recruitment Ltd Full time

    **Conveyancing Assistant / Legal Secretary** Our client based in Colchester Offering a full range of legal advice to business and individual clients, have a fantastic opportunity for an experienced Conveyancing Assistant / Legal Secretary. To join their busy property department based in Colchester, ideally you will have gained in experience in Residential...

  • Health Care Assistant

    7 months ago


    Colchester, United Kingdom Ramsay Health Care Full time

    Job Description Health Care Assistant - Theatres We are looking for a new team member and have an exciting opportunity for a full-time Health Care Assistant to join and be part of our exciting journey of growth in our Theatre department. Oaks Hospital is one of Essex’s leading private hospital with an excellent reputation for delivering high quality...


  • Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Band 3 Support Secretary to work within the Haematology secretariat at Colchester Hospital. This is a part time role working in a tight-knit, hard working and friendly team and in a fast paced and busy environment. You will provide efficient and pro-active secretarial/admin support to the consultants and other team...


  • Colchester, United Kingdom Saint Safety Full time

    Min 3 years in a construction environment (preferably) - NEBOSH construction - Self starter who can work on initiative and work autonomously. - Excellent communicator who can handle pressured deadlines - Tech/Grad IOSH and working towards CMIOSH - Excellent customer relations experience - Microsoft package experience - Willingness to drive and handle a large...


  • Colchester, United Kingdom PSH Operations Full time

    **Company Overview** PSH is the UK’s leading Solar O&M company. We work hard to deliver what our clients need; our staff will tell you it is a great place to work because of our culture and our people. We are recruiting as we are growing the number of sites we look after across the UK, it’s an exciting time to join us. We recognise and encourage...