Administration Assistant

2 months ago


Newcastle upon Tyne, United Kingdom CLD Recruitment Full time

My client a well known Law Firm based in Newcastle are looking to recruit an Admin Assistant to join their team.

Main Duties:

- File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
- Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
- Sending large electronic documents via ShareFile
- Submitting documents for signature by clients via DocuSign
- Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
- Updating of Workflow Tracking Schedules
- Collating and indexing legal documentation, deeds scheduling and deeds management.
- Typing of standard letters i.e. payment of invoices, acceptance of events
- Uploading documents to PDF docs and editing documents using the same

Skills Required:

- Relevant office-based administration experience
- Good organisational skills and ability to manage own time effectively within a fast-paced environment
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
- Positive can-do attitude with the ability to adapt to change
- Excellent attention to detail
- Customer/client service focused
- Proactive, professional and flexible approach to work
- Keen to develop over a period of time with a willingness and ability to learn
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.



  • Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Are you a customer-focused, self-motivated, and talented Administrative Assistant? Are you enthusiastic and want to work as part of a dynamic team Due to growth an opportunity has arisen to appoint an experienced and enthusiastic Administrative Assistant to join the Commissioning Delivery Team. The team of over 180 staff offers a broad range of services to...


  • Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Are you a customer-focused, self-motivated, and talented Administrative Assistant? Are you enthusiastic and want to work as part of a dynamic team Due to growth an opportunity has arisen to appoint an experienced and enthusiastic Administrative Assistant to join the Commissioning Delivery Team. The team of over 180 staff offers a broad range of services to...


  • Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Are you a customer-focused, self-motivated, innovative, ambitious and talented Administrative Assistant? Are you enthusiastic and want to work as part of a dynamic team? Due to promotion and growth, we are looking for an experienced and enthusiastic Administrative Assistant to join the Provider Management team. The team of over 50 staff offers Provider and...


  • Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Are you a customer-focused, self-motivated, innovative, ambitious and talented Administrative Assistant? Are you enthusiastic and want to work as part of a dynamic team? Due to promotion and growth, we are looking for an experienced and enthusiastic Administrative Assistant to join the Provider Management team. The team of over 50 staff offers Provider and...


  • Newcastle Upon Tyne, United Kingdom Reed Education Full time

    **Administration Assistant/Receptionist - February 2023, Ongoing Contract** **(Full Time - 37.5 hours per week; Mon-Fri 8am - 4pm)** As an administration assistant/receptionist you will need to have a confident and professional manner. Administration assistants need to be able to work in a fast-paced environment, receiving and relaying information...


  • Newcastle upon Tyne, United Kingdom CSP U.K. LTD Full time

    We are currently seeking an organised and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. **Responsibilities**: - Provide administrative support to the team, including managing calendars, scheduling appointments, and coordinating...


  • Newcastle upon Tyne, United Kingdom New Talent Acquisitions Full time

    **About us** New Talent Acquisitions is a small business in Newcastle upon Tyne. We are professional, agile and innovative. Our work environment includes: - Modern office setting - Food provided - Wellness programmes - Growth opportunities Adminastrative Assistant **Responsibilities**: - Provide administrative support to ensure efficient operation of...


  • Newcastle upon Tyne, United Kingdom David Gray Solicitors LLP Full time

    We have an exciting opportunity for an administration assistant to join our team. We are looking for a team player, with great organisation skills and a keen eye for detail. You will provide administration support across the firm and your tasks will include - scanning documents, sorting post, keeping the office tidy and supporting our wider team with our...


  • Newcastle upon Tyne, United Kingdom Construction Recruitment Services Full time

    We have a fantastic new job opportunity for an Administrator Assistant who has excellent attention to detail, organisational, time-management and administrative skills with the ability to understand customer service Working as the Administrator Assistant you will support the business with all aspects admin, ensuring documentation is accurate and records are...


  • Newcastle upon Tyne, United Kingdom Education & Case Mangement Services Full time

    Job Title: Office Administration Assistant (2024) Job Location: ECMS Offices, Newcastle NE4 Job Purpose: To provide the company with administrative support Days of Work: Monday - Friday Times of work: 12pm/ 1pm until 5pm ( 20 - 25 hours per week) Rate of Pay: £12.00 - £13.00 per hour depending on experience (Salary range of - £12480 -£16900 pro rata...


  • Newcastle upon Tyne, United Kingdom JOBLING PURSER Full time

    If you are a hardworking and reliable individual who wants to join a leading Company with a friendly environment that offers fantastic benefits, then we want to hear from you! The role is in our Asphalt plant weighbridge, carrying out a range of duties. **Administration assistant Job Details & Benefits;** - Monday to Friday 6.00am-4.30pm plus weekend...


  • Newcastle upon Tyne, United Kingdom All Temps Recruitment Ltd Full time

    We are currently recruiting for 2x Administration Assistants to work within the North Tyneside area. **THE ROLE** - Word processing and production of reports, taking of minutes at meetings and production of the draft and final documents following the meeting. Including letters and correspondence and other written work as necessary. - Supporting the wider...


  • Newcastle upon Tyne, United Kingdom David Gray Solicitors LLP Full time

    **Reports to**: Office Administrator **Role**: - To provide daily administrative support to the firm - To assist in the general upkeep of the office Key Activities & Responsibilities: **Administration** - Responsibility for incoming and outgoing post, DX and facsimile transmissions - collection, delivery, sorting and distribution. - Scanning, filing and...


  • Newcastle upon Tyne, United Kingdom Wolstanton Golf Club Full time

    Wolstanton Golf Club is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Duties include: Book-keeping including a range of accountancy tasks Customer service skills including dealing directly with club...


  • Newcastle upon Tyne, United Kingdom BMC Full time

    Our client is a leading law firm with offices across the UK. **Background** This role is the ideal career opportunity for an experienced administrator who is looking for a new challenge. The role is full time site based. **Duties & Responsibilities** - File and case management administration. - Administrating payments - Accounts and invoicing...


  • Newcastle upon Tyne, United Kingdom BALLIOL PRIMARY SCHOOL Full time

    **Administration Assistant (finance)** **School **Balliol Primary School **School address ** Chesters Avenue Longbenton Newcastle upon Tyne NE12 8QP **School telephone number **0191 8142500 **Post title** Administration Assistant (finance) **Permanent / Temporary **Permanent **Hours per week** 30 **Salary scale/grade** Grade 5 - £20,804 - £21,895...


  • Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    **Administrative Assistant (2 posts)** We are looking to appoint highly motivated individuals to provide administrative support to our GP Federation and PCN, based in the Derwentside locality of North Durham. The post holders will provide admin support to the Board of Derwentside Healthcare Limited, the PCN, team members, and to our practices as required....


  • Newcastle upon Tyne, United Kingdom Edwards Commerical Cleaning Services Ltd Full time

    Job Advert Administration Assistant Are you looking for a flexible 24 hours a week in an recruitment/ accounts admin role, working for our family business, based on Buddle Road in Newcastle? The Company Operating since 2003, we’re in the commercial cleaning industry and employ over 400 staff from our office at the John Buddle Work Village in...


  • Newcastle upon Tyne, United Kingdom Oxus Recruitment Full time

    We have an exciting opportunity for someone to take on the role of an Administration Assistant. **Role will include** To facilitate office organization and assist with the day-to-day administrative tasks To provide office support, including customer service skills To take part in identifying and embedding business process improvements. To deal with...


  • Newcastle upon Tyne, United Kingdom Dere Street Barristers Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. This is a full-time position with opportunities for growth and advancement. **Responsibilities**: - Opening and sorting post and DX, printing,...