Secretary - Corporate Department

4 weeks ago


Ipswich, United Kingdom Prettys Solicitors LLP Full time

We are looking to appoint a highly organised, customer focused and motivated Secretary to support our Corporate team.

Previous secretarial experience is essential, as is the ability to soundly use Microsoft packages including Word and Excel. It is advantageous to have previous experience as a secretary in a legal environment, especially in litigation.

**Key duties will include**:

- Audio and copy typing of correspondence and documents on a day to day basis following layout of standard documents and house style as revised from time to time, utilising precedents as appropriate, and compliant with the Firm’s case management system.
- Maintenance of fee earner diary on a daily basis.
- Maintenance and updating of the filing system.
- Telephone/personal contact with clients and other persons as required.
- Ensuring all outgoing mail is dispatched with appropriate enclosures.
- Opening and closing of files.
- Support with billing as instructed by the fee earner and liaising with Finance.
- To be available to support fee earners on any other administrative tasks as and when required.
- Carrying out miscellaneous secretarial duties including photocopying as required.
- To promote and maintain sound relationships with colleagues throughout the Firm.
- Managing miscellaneous enquiries from potential clients and able to direct them effectively to the appropriate fee earner.
- Providing Firmwide administrative support in respect of standardised administrative duties, including cover to other teams during periods of leave.
- To provide cover to Reception as required by the Firm, along with other departmental Secretaries.

**Essential requirements**

The role is offered on a permanent basis working full time, hours of work are 9:00am to 5:00pm, Monday to Friday (35 hours each week). We would be happy to consider the role on a part-time basis, with no fewer than three days each week (to include a Friday, as this is the Department team day). We are pleased to offer hybrid working, due to the supportive nature of the role involving postal deadlines there is a requirement to be office based for 2-3 days each week.

The salary for the role is upwards of £24,000 FTE per annum, dependent on skills and experience.
- Privacy Policy Information - a copy of our Privacy Information Notice can be found on the Prettys Solicitors website for your reference._

**Job Types**: Full-time, Part-time

**Salary**: From £24,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Health & wellbeing programme
- Life insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

**Experience**:

- Secretarial: 1 year (required)

Work Location: Hybrid remote in Ipswich, IP1 1UQ

Application deadline: 14/09/2023


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