Senior Administrative Officer. Chippenham

3 months ago

Chippenham, United Kingdom Ministry of Justice Full time

**Senior Administrative Officer. Chippenham - 77575**
**£23,637 - £29,046**
**Chippenham**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
- To ensure that all team resources,, are deployed cost effectively

  • Senior Administrative Officer. Chippenham

    3 months ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 305061**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Security Officer

    4 months ago

    Chippenham, United Kingdom Land and Sea Resources Full time

    On behalf of our client we are looking for a Security Officer to work at their site in Chippenham. Duration: 1 month minimum (rolling agreement) Working Days: Monday to Friday Shift Times: 08:00 until 16:00pm Rate: £14ph **Job Types**: Full-time, Temporary contract Contract length: 1 month **Salary**: £14.00 per hour Schedule: - Monday to...

  • Case Administrator, Chippenham Probation Office

    4 months ago

    Chippenham, United Kingdom Ministry of Justice Full time

    **Case Administrator, Chippenham Probation Office - 78075** **£20,126 - £23,182** **Chippenham**: **Overview of the job** This is an administrative job within the Probation Service. **Summary** The job holder will provide administrative support within the Probation Service (PS), ensuring that staff and people on probation are supported through efficient...

  • Band a Dental Officer Chippenham

    3 months ago

    Chippenham, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Special Care Dentist Band A (Full Time) based in Chippenham Fixed Term 12 months We are looking for an enthusiastic Dentist to join our existing team, providing Special Care and Urgent Care to meet the needs of adults and children in the local community in Chippenham. You should be innovative, flexible and committed to working in a team environment while...

  • Administrator

    3 months ago

    Chippenham, United Kingdom Wiltshire Health and Care Full time

    **Administrator - Band 3** **Chippenham Community Team** **37.5 Hours per week - Permanent** Chippenham Community Team have a vacancy for a full time Band 3 Administrator to work in our busy Community Team office based in Chippenham Hospital. The multi-disciplinary team provides a timely, flexible response to referrals and provides clinical interventions...

  • Receptionist/admin Assistant

    4 months ago

    Chippenham, United Kingdom Batt Broadbent Solicitors Full time

    Business Legal Services - Personal Legal Services - Contact the Team - **We are currently recruiting for a part-time Receptionist to work on a Tuesday and a Thursday in our Chippenham office from 1pm - 5.15pm.** **Required qualifications, skills and experience** An ability to deal efficiently and courteously with people both personally and on the...

  • Case Administrator, Chippenham Probation Office

    4 months ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307392**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...

  • General Legal Assistant

    4 months ago

    Chippenham, United Kingdom Batt Broadbent Solicitors Full time

    Business Legal Services - Personal Legal Services - Contact the Team - **Role: General Legal Assistant** **Location: Chippenham Office** **Departments: Deed of Easements** **Role Requirements** The department that we are recruiting into deals with the Deeds of Easement being granted over property to electricity companies in respect of overhead and...

  • Primary Teaching Assistant

    2 months ago

    Chippenham, United Kingdom Academics Ltd Full time

    Primary Teaching Assistant - Chippenham Mainstream Primary School ASAP Start - Chippenham Are you a sympathetic individual who endeavours to progress the learning of young children? Do you have the ability to secure trusted relationships and connections with children? If this sounds like you, then a rewarding opportunity to fulfill a Primary Teaching...

  • Receptionist - Chippenham

    3 months ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 340076**Salary**: - £20,126 - £24,225- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Primary Teaching Assistant

    2 months ago

    Chippenham, United Kingdom Academics Ltd Full time

    Primary Teaching Assistant - ChippenhamMainstream Primary SchoolASAP Start - ChippenhamAre you a sympathetic individual who endeavours to progress the learning of young children? Do you have the ability to secure trusted relationships and connections with children? If this sounds like you, then a rewarding opportunity to fulfill a Primary Teaching Assistant...

  • Fulfillment Officer

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom red recruitment Full time

    Job Summary: Red Recruitment is seeking a skilled Fulfillment Officer to join our client's team in Chippenham. The successful candidate will be responsible for managing the order fulfillment process from receipt to delivery.Key Responsibilities:Manage the order fulfillment process, ensuring timely and accurate delivery of orders.Work efficiently in a...

  • Fulfillment Officer

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom red recruitment Full time

    Job Summary: Red Recruitment is seeking a skilled Fulfillment Officer to join our client's team in Chippenham. The successful candidate will be responsible for managing the order fulfilment process from receipt to delivery, working accurately and efficiently in a busy environment. Key Responsibilities: Managing the order fulfilment process, ensuring timely...

  • Fulfillment Officer

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom red recruitment Full time

    Job Summary: Red Recruitment is seeking a skilled Fulfillment Officer to join our client's team in Chippenham. The successful candidate will be responsible for managing the order fulfilment process from receipt to delivery, working accurately and efficiently in a busy environment. Key Responsibilities: Managing the order fulfilment process, ensuring timely...

  • Primary Teaching Assistant

    2 months ago

    Chippenham, United Kingdom Academics Ltd Full time

    Primary Teaching Assistant - ChippenhamMainstream Primary SchoolASAP Start - ChippenhamAre you a sympathetic individual who endeavours to progress the learning of young children? Do you have the ability to secure trusted relationships and connections with children? If this sounds like you, then a rewarding opportunity to fulfill a Primary Teaching Assistant...

  • Senior Administrator

    3 days ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    Senior Administrator Opportunity at Old MillWe are seeking a highly skilled Senior Administrator to join our Rural Team in Chippenham. As a key member of our team, you will work closely with an ambitious adviser to strengthen client relationships and service quality.Key Responsibilities:Utilize online systems daily, including Microsoft Teams, CRM, accounting...

  • Senior Administrator

    3 days ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    Senior Administrator Opportunity at Old MillWe are seeking a highly skilled Senior Administrator to join our Rural Team in Chippenham. As a key member of our team, you will work closely with an ambitious adviser to strengthen client relationships and service quality.Key Responsibilities:Utilize online systems daily, including Microsoft Teams, CRM, accounting...

  • Senior Administrator

    1 day ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    Senior Administrator Opportunity at Old MillWe are seeking a highly skilled Senior Administrator to join our Rural Team in Chippenham. As a key member of our team, you will work closely with an ambitious adviser to strengthen client relationships and service quality.Key Responsibilities:Utilize online systems daily, including Microsoft Teams, CRM, accounting...

  • Senior Administrator

    1 day ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    Senior Administrator Opportunity at Old MillWe are seeking a highly skilled Senior Administrator to join our Rural Team in Chippenham. As a key member of our team, you will work closely with an ambitious adviser to strengthen client relationships and service quality.Key Responsibilities:Utilize online systems daily, including Microsoft Teams, CRM, accounting...

  • Nursery Office Administrator

    4 months ago

    Chippenham, United Kingdom Atelier Nursery Full time

    **Nursery Office Administrator at Atelier Nursery Chippenham** - Part Time, 25 Hours per week, 8am-1pm Monday to Friday We are looking for a detail focused and ambitious Nursery Administrator who is interested in supporting the successful and effective running of our outstanding nursery with both front of house and office duties. Atelier Nursery is a small...