HR Coordinator

Want to make a real difference? You couldn’t be in better company.

An exciting HR Coordinator opportunity has arisen in the HR team of Smile Together Dental CIC, starting immediately.

Responsibilities will include (but are not limited to):

- Ensuring a smooth, efficient and people-centric recruitment process
- Overseeing absenteeism and other HR management procedures within the organisation
- Performing HR processes to a consistent standard that comply with current legislation
- Accurately delivering HR and related organisational administrative duties within deadlines, preparing relevant documentation and correspondence

**Our package includes**:

- Salary £26,604 per annum
- 27 days paid annual leave plus bank holidays each year
- Additional paid day off for your birthday
- Access to company pension
- A dedicated training package and wider professional development via our Smile Together Training Academy
- A friendly support network with an induction colleague assigned to assist your transition to our company
- An annual flu jab alongside a range of health and wellbeing support and resources
- Workforce benefits package*
- Outstanding work life balance in a beautiful part of the country
- Opportunity to become a shareholder* and have a genuine voice in our employee-owned business

*Conditions apply

We’re a committed and friendly team that puts our people and patients first - it’s never been a more exciting time to join us in providing a valued dental service in Cornwall and the Isles of Scilly.

**Application deadline** - Wednesday 7th June 2023

**Interviews & assessment centre will be held on **- Wednesday21st June 2023

**Job Summary**:
The HR Coordinator will work as an integral member of our HR team reporting directly to the Head of HR. The post holder will perform HR processes to a consistent standard that comply with current legislation and accurately deliver HR and related organisational administrative duties within deadlines, preparing relevant documentation and correspondence.

**Key accountabilities**:

- Performing HR and related organisational administrative duties, preparing relevant documentation and correspondence, keeping to deadlines and maintaining a high level of accuracy
- Liaising with internal and external stakeholders
- Keeping and maintaining records through physical and electronic filing
- Maintaining and developing your clinical competency and continuing professional/personal development according to agreed training needs via our Smile Together Training Academy and Perform (appraisal and review system)
- Working alongside clinical and professional support colleagues in facilitating ongoing organisational change and development
- Working at CIPD Level 3, preferably with the associated qualification
- Able to work independently and travel across the county as required
- On occasions you may be required to visit and work from other locations where you would need to integrate as part of the local team
- Playing a valuable part in contributing to the success of our organisation
- Being an ambassador for the company’s vision, mission and values and demonstrate related behaviours
- Professionally representing Smile Together as an ambassador for the company in this role, leading by example

**Recruitment**:
Carry out the recruitment process for Smile Together, which includes the following activities:

- Liaising with recruiting managers to plan their required recruitment
- Advertising vacancies through the most effective portals, liaising closely with the marketing team
- Liaising with recruitment agencies, where appropriate
- Arranging dates for shortlisting and ensure satisfactory completion by the recruiting manager
- Liaising with the interviewing panel and booking interviews/assessment centres in diaries
- Producing interview questions, schedules, documentation and packs, and ensuring virtual/physical interview rooms/facilities are fully prepared/functional
- Where required, arranging test exercises and administering accordingly
- Ensuring DBS, Occupational Health clearances and references are correctly received
- Ensuring all clearance paperwork is signed off by the appropriate line manager
- Updating the recruitment spreadsheet and reporting as required
- Filing all information in line with GDPR principles

**Absence Management**:
Carrying out processes, which includes the following activities:

- Monitoring sickness and other absence on our electronic system as reported by line managers
- Scanning all fit notes and any other relevant documentation and filing in employee Personnel (P) files
- Ensuring absence paperwork is returned and filed in employee P-files
- Monitoring fit note dates and informing line managers of end dates
- Ensuring line managers schedule absence review meetings with their employees and ensuring paperwork is returned and filed in employee P-files
- Providing accurate Bradford scores and monitoring absence target dates
- Monitoring and communicati