Administrative Support Trainee

3 weeks ago

Buxton, United Kingdom Health and Safety Executive Full time

**Details**:
**Reference number**:

- 240384**Salary**:

- £20,828 - £22,414**Job grade**:

- Administrative Officer- Band 6**Contract type**:

- Permanent**Business area**:

- HSE - Science Division (SD)**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Harpur Hill, Buxton, Derbyshire, SK17 9JNAbout the job

**Job summary**:
We are looking for an administrative trainee to join our Technical Support Team. The role will focus on two main areas, supporting the organisation of the team’s work, and looking after evidence received from industrial accidents.

The Technical Support Team is part of the Major Hazards Group within Science Division, based at Buxton. The team contributes to incident investigations, research projects for HSE, other government departments and commercial clients. There are a range of teams in the Major Hazards Group including mechanical engineers, engineering materials specialists, fire and explosion, hazardous materials and explosives experts. You will be working with people from all these teams to deliver projects and support testing. Much of the work in the group is focused on the safe introduction of green energy technologies, including batteries and use of hydrogen, which makes for an interesting and varied work environment.

In addition, we are looking for someone who will be willing to travel (on occasion) to collect evidence from locations across the UK and be trained in the use of equipment such as a Forklift Truck (to store the evidence on a racking system).

Please copy and paste the link below into your internet browser. It will take you to a short video highlighting some of the work of our team:
**Job description**:
We are looking for someone with a strong aptitude for administrative work, good organisational skills and the ability to communicate effectively. It will be important to have a good level of attention to detail as part of the job is involved with the receipt, logging and storage of evidence from industrial accidents, which will be used in legal proceedings by HSE, so accuracy is essential.

You will be one of the main points of contact for the Technical Support Team for our internal customers, so a level of confidence to engage with your colleagues will be required, as will a proactive and positive attitude and approach, to help understand requirements and solve problems.

There is an expectation that you will learn about the types of work we deliver in the Hazards Group, to become effective in your day-to-day role of supporting the organisation of tasks.

The role will at times require working as part of a team or by yourself, so you will need to be comfortable with both scenarios. The work is not routine, so will need someone who is comfortable with and enjoys an element of variety.

Although the role will be mostly a combination of administrative tasks and looking after HSEs evidence, as a member of the team you will at times be asked to contribute more widely to the team/group's work. This will include activities such as collecting evidence from industrial accidents across the UK, or supporting scientific experiments on our site, joining in initiatives to improve work areas or helping prepare for visitors or training courses.

**Person specification**:
You must be able to demonstrate:

- A strong aptitude for attention to detail and ability to follow a process.
- The ability to plan, organise and prioritise your work effectively.
- Good communication skills to allow you to interact professionally and constructively with your team and internal customers, both verbally and in writing.
- Ability to use IT, including Office 365 with an aptitude to learn how to use bespoke databases etc.
- Ability to work well both as part of a team and independently.
- A positive attitude towards personal and professional development.
- A willingness to work in a range of environments including an office, warehouse, workshops and at times outdoors

**Responsibilities**
- Supporting the effective management of evidence, including logging items in a database ensuring accuracy of information, storing items appropriately and gaining an awareness of risks and hazards. This will involve liaising with technical project leads across our group, project managers and HSE inspectors. This will also involve using equipment such as a Forklift or Reach Truck to access warehouse shelving - full training to be provided.
- Procurement activity - completing the administrative process, dealing with suppliers and subcontractors
- Supporting the Major Hazards group with administrative tasks as required, including maintaining quality standards and safe systems of work
- On occasion - attending incident sites, primarily to collect evidence, but this can involve other types of support on site. This can be at

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