Administrator

2 weeks ago


Birmingham, United Kingdom Mitie Full time

**Job Overview**

Provide dedicated administrative support to a Mitie team to ensure effective and efficient operation as directed by your line manager. The role will encompass the delivery of wide variety of tasks, with a focus of this role being the deliverance of excellent administrative service.

**Main Duties**

Efficient clerical and administrative support as required including but not limited to:

- Issue proposal letters & quotations
- Print/issue of monthly reports
- Recording of jobs
- Raising purchase orders and uplifts, for PM review.
- Provide substructure to the operations team
- Obtain quotes from suppliers
- Maintain and update project filing to ensure compliance
- General filing of documents & printing/collating
- Collate & type reports & completion documentation
- Issuing health & safety documents and certificates to clients when required
- Log nonconformities when required
- Manage team diaries/absences & annual leave
- Fill out vendor approvals as and when required
- Upkeep of tender/project tracker
- Type equipment schedules/ work programmes
- Collate health and safety and site files
- Maintain necessary Databases
- Updating drawing register/Issue
- Log enquiries
- Review Maximo & collate information for the PM team
- Request Drawings
- Download Asbestos for each site when required.
- Take and type minutes at meetings
- Set up Tender enquiries/new projects on server
- Booking hotels
- Managing fleet issues
- Issuing letters
- Managing payroll issues
- OMI collation and issue
- Collaborate with internal Mitie teams
- Managing asset compliance
- Manage change-control

**What we are looking for**
- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Strong team player orientation - cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Well organised, with the ability to multi-task, prioritise and manage competing demands. Strong multi-tasking capability, project and deadline oriented.
- Maintains effective work behaviour in the face of setbacks or pressure - remains calm and in control of themselves.
- Excellent attention to detail and accuracy.


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