Facilities Coordinator

3 weeks ago

North East, United Kingdom Murphy Group Full time

**Facilities/ Reception Coordinator - Leeds ( Cross Green Approach)**

**Recently recognised as one of the Best Big Company in the UK to work in 2023 by Best Companies there really is no better time to join J. Murphy and Sons.** Take a look at the role outlined and if you think you fit the bill, and want to work within a team that rewards performance ,drives personal development and offers a great working environment, we want to hear from you

**What you will be doing**
- Operation of central switchboard
- Management of desk and meeting room bookings, ensuring that meeting rooms are kept presentable when not in use.
- Management of FM helpdesk function for location and inbound/outbound post and deliveries
- Provision of daily and weekly status reports for office (occupancy, call volume, helpdesk tickets, FM/ Building services compliance checks and AOB)
- Management of local office consumables
- Oversight of service standards from key framework providers such as (cleaning, security, maintenance, catering)
- Assisting HD and Procurement with finance requirements
- Daily weekly and monthly CAFM checks.
- Greeting and directing guests and contractors to areas of work or meeting locations.
- Control of contractors, including booking and arranging works understanding of RAMS and required procedures.
- Maintaining the site FM logbook
- Control of safe working practices alone or via in house H&S team
- Ability to assist enquiry to GRN invoice
- Ability to hold and complete an expenditure/budget file.
- Works to understand and build on procurement.
- Adopts cost effective practices.
- Leads the site for effective energy management processes.
- **Who we are looking for**:

- Previous experience of working within a in a high-profile corporate environment
- Previous reception or hospitality experience
- Some experience of budgets and budgetary process preferred.
- Some previous FM knowledge preferred, including use of CAFM systems or signing off tasks via electronic method.
- Professional, friendly, and welcoming attitude
- Pro-active and hands on and the ability to show initiative.
- Must have excellent communication skills and the ability to prioritise a busy workload

**About Murphy**
- Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.
- Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.
- Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

**What you’ll get in return**
- Dedicated and continued investment in your professional development.
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
- Discretionary annual bonus and annual salary review
- Above market rate contributory pension scheme
- Life assurance, health screening and enhanced sick pay
- Enhanced maternity and paternity pay and a maternity returners bonus
- Extra weeks holiday for all employees getting married and a wedding bonus
- Subsidised canteen facilities in core locations
- Other Murphy benefits include retail discounts and cashback, cycle to work scheme etc

As part of our commitment to being an inclusive employer we are proud to have signed up to #BantheBoxUK and reduce barriers to employment for people with criminal records.

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