Pa to Head of Governance and Head of Ggc Ops
4 days ago
**PA to Head of Governance and Head of GGC Ops**
**Business Area**:Group General Counsel
**Place of Work**: London
**Contract Type**: Permanent
**Hours**: Full Time
The Universities Superannuation Scheme (USS) has circa 396,000 members, and over £60 billion in assets, we’re one of the largest private pension schemes in the UK and in the top 50 worldwide. Established in 1974, we’re entrusted by over 350 higher education sector employers to manage and administer the pension scheme and its investments through our two companies, Universities Superannuation Scheme Limited and USS Investment Management Limited.
**Our purpose**
Working with Higher Education employers to build a secure financial future for our members and their families.
**The role**
PA support to the Head of Governance and the Head of Group General Counsel Operations and Legal managers within the Group General Counsel (GGC) department.
The Group General Counsel department comprises 4 teams. Legal, Governance, Compliance and Group General Counsel Operations and comprises c. 45 people split over two locations.
**Key responsibilities**
**Core PA activities**
- PA support to the Head of Governance and Head of GGC Operations including diary management, organising meetings, document management and ad hoc administrative tasks.
- Providing administrative assistance where required to 3 Legal Managers and Governance Adviser.
- Organising and collating the agendas and papers for Governance team meetings.
- Diary management and planning ahead for the managers.
- Processing team expenses using USS’s invoice and purchase order system, Proactis.
- Booking and arranging travel and accommodation.
- Dealing efficiently and confidentially with internal and external correspondence on managers’ behalf.
**Process support**
- Running some governance team documents and processes, such as team planner, scheduling director appraisals and providing administrative support to annual compliance director attestations.
- Supporting law firm panel management, training requests and organisation of relationship management meetings.
- Providing assistance to the Governance team in supporting the organisations’ boards and committees at peak periods / to provide cover. This includes requests for and collation of meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.
- Carrying out tasks where required for effective facilitation of Board & Committee meetings e.g. room bookings and catering arrangements.
- Liaising with non-executive board and committee members and general diary management including scheduling new Non-Executive Director introductory meetings.
**Your experience**
- Knowledge of Microsoft Word, Excel, PowerPoint and Teams
- Ability to communicate accurately, effectively and professionally with people at all levels across the organisation including senior stakeholders, both orally and in writing
- Excellent organisation skills to balance the needs of those within scope of the role
- Adaptability to meet the needs of stakeholders
- Positive attitude and willingness to grow in role
- Ability to work collaboratively in a supportive and friendly environment
- Attention to detail
- Knowledge of Sharepoint and Power BI would be beneficial
USSIM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We recognise the diverse lifestyles and priorities of our employees and have reflected this in in the company’s Flexible Working Framework, which, wherever possible, supports employees to find a balance that works for them whilst ensuring we always put our members’ interests first.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
- Work from home
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Reference ID: 109463
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