Junior Administrator

4 weeks ago

Leeds, United Kingdom Ceres Recruitment Full time

I am currently seeking an Administrator to join a professional services organisation based in central Leeds. You will be working as a Business Services Assistant, providing administrative support within various departments including Post Room, General Office, and Archiving. This is an extremely varied role which requires someone with administrative experience, with excellent organisational and communication skills. A full driving license is also required.

Duties will include:
To complete all required tasks associated with the processing and distribution of incoming mail which may include, opening, stamping, sorting, scanning and delivery.

To complete all required tasks associated with the processing and sending out of external mail which may include the franking of letters, special postal services, delivery of post to the post office or local post box, organising of couriers and hand deliveries.

Liaise with colleagues within own team, internal users and external service providers as necessary to execute effective and prompt delivery of all post room services.

To assist with the provision of stationery to internal users.

To undertake any other general administrative work that may be required.

To develop a good understanding of the archive processes in operation within the Firm and the systems used to record archive data.

To undertake all associated tasks relevant to the collection, recording, boxing, transportation, storage, reorganising and retrieval of the Firm’s archive files and deeds.

A willingness to travel between the Firm’s offices, warehouse and external archive service providers as may be required to execute archiving services.

To maintain accurate records of file and deed movements, storage and destruction.

To assist in tasks undertaken at the Firm’s warehouse relevant to the maintenance, safekeeping, distribution and destruction of the archived files and deeds.

To liaise with external archive service providers as necessary.

Provide administration support services for the benefit of all fee earning and Business Support departments.

Assist with administrative tasks in Anti Money Laundering Department. (AML)

Assist BSS Manager with Conveyancing panels.

Assist with switchboard calls as and when required. Ensuring that internal and external calls are handled within three rings and in a pleasant, considerate and helpful manner.

To be aware of security issues when carrying out reception duties and follow instructions with particular reference to visitors.

Carry out any other reasonable tasks as and when required.

Attend other offices to assist as and when required

To assist with internal workstation moves and relocations in all offices from time to time as may be required.

To contribute to the delivery of a high standard of service to internal users and other team colleagues based in other offices.

To comply with and promote all of the Firm’s policies and procedures and in particular those relating to the delivery of post room, archive services and health and safety.

To provide reasonable availability for any requirement to work additional hours.

**Job Types**: Full-time, Permanent

**Salary**: £20,500.00-£22,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: One location

Reference ID: CRS7495

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