Personal Assistant
5 months ago
**Job Description**:
**Personal Assistant (Exec level)**
**Location: Penshaw (With occasional travel to Castleford and Leeds)**
**3- 6 months temporary position**
**Immediate start**
We are currently recruiting for an organised and efficient Personal Assistant to provide full secretarial and
administrative support to Board of Directors. You will be an integral part of the Operations team being the first point of contact for the Director as well as working on and co-ordinating a variety of tasks.
**This role is based in Penshaw but will involve travel occasionally to Leeds and Castleford so access to own transport will be advantageous**
**Key Responsibilities**
- Provision of effective diary management and scheduling, including the arrangement of meetings, conferences, transport, accommodation and all other associated arrangements.
- Organisation of internal and external meetings and briefings, inviting and briefing participants and anticipating the requirements of the Executive
- Preparation and circulation of meeting papers, including drafting agendas and taking minutes/action notes where required.
- Supporting the Executive team to meet internal / external communication requirements including event support and provision of associated materials e.g. PowerPoint slides/delegate packs etc.
- Carrying out alternative or additional duties, consistent with the main purpose of the job; and
- Working with the Executive Support team to meet the expectations of the Chief Executive’s office and wider Executive.
- Assist the team across the key processing activities of salary / procurement / ordering / logistics and invoicing
- Monthly expenses and Credit card returns.
**Key Competencies**
- Excellent organisational and time management skills
- Excellent written and spoken communication skills
- Accuracy and attention to detail with the ability to research, digest, analyse and present material clearly and concisely;
- A calm and professional manner and the ability to work under pressure and to tight deadlines;
- Excellent I.T. and administration skills;
- Building relationships / team player
- Analytical skills
- A flexible and adaptable approach to work in order to juggle a range of different tasks and to work
- extra hours to meet deadlines along with the capacity to work from alternative locations if required and the ability to use your own initiative.
**Qualifications & Attributes**
- 5 GCSEs (including English) is a minimum requirement
- Ideally educated to degree level in business or management or one of the following qualifications:
- Advanced Microsoft Office skills - Outlook, PowerPoint, Excel and Word
- A minimum of two years’ relevant experience
- Highly reliable and trustworthy individual
- Discretion and confidentiality are essential attribute
** or call on 0191 255 7977
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