Site Administrator

7 months ago


Salisbury, United Kingdom M Group Services Full time

**Site Administrator**

**20 hours per week**

28 days' annual leave pro-rata plus 8 days' bank holiday

Annual bonus

Pension scheme

Life Assurance

Employee Discount Platform

Milestone Infrastructure is currently looking to recruit Site Administrator to work on our Fisherton Gateway Project in Salisbury.

As the Site Administrator you will be part of our Wiltshire Projects who are responsible for delivering a wide variety of highways schemes across Wiltshire.

**As the Site Administrator your duties & responsibilities will be**:

- Coordinate with the Design team and ensure document control systems and registers are up to date including the issue of all new and changed drawings and specifications
- Set up and maintain the Projects filing system including the production of the contract handover files
- Manage and distribute information from the clients between the Client, Sub Contractors, Designers (internal and external) and other contract stakeholders
- Produce and maintain registers that allow prompt understanding of documents in use, their current status, ownership etc
- Ensure adequate records are kept appropriately including H, S&E briefings so that these can be referenced in the future when needed (e.g., investigations & audits)
- Ensure documents are quality checked prior to upload for approval
- Take a lead on providing GDPR advice to the site team and periodically check for GDPR compliance
- Review staff timesheets & plant timesheets to ensure correct bookings / allocations
- Dealing with and managing requisitions and orders for plant, materials & equipment from our supply chain, including liaison with operational, commercial and finance teams
- Collate invoices that require authorisation and GRN against orders
- Record Plant Movement detailing on and off hire dates
- Investigate and rectify invoice queries from Accounts Department
- Reconcile all plant and equipment costs with account costs on a monthly basis

**Skills & Knowledge Requirements**
- Attention to detail
- Organised and methodical
- Verbal and written communication skills
- Ability to communicate and collaborate well with internal and external teams
- Proficient in Microsoft Office software
- Ability to maintain accurate records and meet deadlines
- Proactive

**Additional Information**
- Flexible working pattern

This excellent opportunity is the chance to be working for an organisation leading the way in reducing carbon emissions, driving a circular economy approach, and increasing biodiversity. Milestone have numerous industry accolades, including the Environmental Sustainability and Special Merit Award at The Highways Awards. Constantly evolving and meeting the ambitions of its clients across the UK. Milestone are also leading on the world’s first carbon negative highways infrastructure project.


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