Hotel Rfp Management Coordinator

2 months ago


Manchester, United Kingdom ATPI Full time

**JOB DESCRIPTION**

**JOB TITLE: Hotel RFP Management Coordinator - Junior**

**LOCATION: MANCHESTER**

**PURPOSE: To collate bespoke hotel programmes for clients as listed below**

**ACCOUNTABILITY: Hotel Solutions Manager**

**Overview**:
The role of Hotel RFP Management Coordinator will work on RFP Management Team, working alongside Global Account Managers on all Request For Proposal (RFP) hotel pricing.

As a key member of our RFP Management Team, you will be responsible for managing the lifecycle of the RFP Process for managed accounts, and ensuring operational success.

**PURPOSE.**

1. Meet RFP deadlines using Lanyon/Cvent platform.
2. Owns the complete RFP process and maintains account manager and client expectation
3. Check management information from previous agent to establish approximate room nights booked in main locations and main hotel suppliers.
4. Establish if client has already negotiated any special rates either direct with the hotel or via a main hotel chain.
5. Communicates effectively with hotel consultants and account managers regarding customer needs and business opportunities.
6. Provide additional support for ATPI Global partners.
7. Ensure both client and hotel consultants have all relevant information regarding hotels contained in the programme
8. Support new client implementations

**FUNCTION.**
- Maintains detailed records and responds appropriately to tasks and actions.
- To manage client rate loading requests and communicate all relevant information to

Hotelier and BAM (Business Account Manager) or Global Account Manager
- Booking staff business travel (hotel reservations) for all staff when required.
- Assist in any tenders that require negotiations on specific hotel requirements.
- Assist Account Managers to negotiate and produce specific client hotel programmes
- To undertake any other duties as directed by management.
- To process information correctly, ensuring accurate and relevant documents are prepared and delivered on time.
- To show an awareness of the system/product developments and use training when
- offered.
- To ensure correct usage of all systems and procedures.
- To increase company profitability, and develop and promote the department.
- To prepare cost effective proposals for clients whilst maintaining department profits.
- Analyse customer hotel buying patterns using excel and RFP databases for cost savings and productivity enhancements.
- To undertake any other duties as directed by management.

**Qualifications/Skills**
- _Essential: _
- Educated to GCSE level in Maths, English and Geography
- Excellent written and verbal communication
- Attention to detail
- ‘Can do’ attitude
- **Desirable**:_
- Excel Skills
- Be Passionate for Success - be goal directed towards success; challenge, expect and encourage to excel
- Act Decisively - have the courage to make decisions on both business and people issues, make tough calls and act with urgency when required

**Salary**: £16,000.00-£19,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: One location

Reference ID: Hotel RFP Management Coordinator - Junior - Would suit College/School Leaver

**Salary**: £16,000.00-£19,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Manchester, M22 4BJ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Hotel RFP Management Coordinator - Junior



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