Administrative Assistant
2 months ago
Job title:
Administrative Assistant
Directorate:
Corporate Leadership Team
Service:
Legal Services
Closing date:
02/03/2023 10:00
Job type/Hours:
Permanent | 37 Hour
Salary:
£20,812 - £21,189 a year
Pay Scale:
GS2
Location(s):
Caernarfon
**Gwynedd Council offers an attractive employment package, for more information please click on this **Information Pack
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
For further information about this post please contact **Nia Wyn Hughes Evans on 01286 679027**
Interviews will be held **10/03/2023**
Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076
**CLOSING DATE: 10.00 AM, THURSDAY, 02/03/2023**
**If you would like support to apply, Gwaith Gwynedd is available to help Gwynedd residents get into work**
**.**
PERSONAL ATTRIBUTES
ESSENTIAL
Honesty, self-confidence and a flexible attitude.
Ability to accept responsibility and communicate effectively.
Ability to work well under pressure.
Ability to deal with people.
Ability to deal appropriately with confidential information
DESIRABLE
QUALIFICATIONS AND RELEVANT TRAINING
ESSENTIAL
Good standard of education
DESIRABLE
Knowledge of Windows computer systems
Recognized qualification for Office work
RELEVANT EXPERIENCE
ESSENTIAL
Able to prioritize work on a daily basis
Able to work well under pressure and as part of a team
DESIRABLE
SKILLS AND SPECIALIST KNOWLEDGE
ESSENTIAL
Computer information systems skills
Good oral and written communication skills
Ability to work individually and as part of a team
Ability to work under pressure and to time constraints
Word Processing — Welsh and English including audio typing
DESIRABLE
LANGUAGE REQUIREMENTS
ESSENTIAL
Listening and Speaking - Higher Level
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.
Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.
Reading and Comprehension - Higher Level
Able to understand standard written Welsh and English; both formal and informal.
Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Writing - Higher Level
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).
Purpose of the Post.
- Ensure that the people of Gwynedd are at the heart of everything we do.
- Acting as a member of the administrative Support team which provides an administrative and typing Service to the Legal Department
Responsibility for functions. e.g. staff, budgets, equipment
- Keep and record A and T Documents.
Main Duties
Undertake admin work within the service which includes:
- Provide admin support and direct filing to the legal staff.
- Take specific responsibility for aspects of the unit’s filing system including opening and closing files.
- Photocopy documents including court bundles.
- Provide a courier service.
- Carry out typing work for the Legal unit including audio typing and ensuring that it is completed promptly and to a high standard together with any copying work attached to the work
- Dealing with the service’s mail
- Receive and deal with requests/inquiries from members of the public on the phone and in person on behalf of the department staff.
- Keep and retrieve deeds and legal documents from the cells.
- Record A and T documents electronically and arrange to keep them.
- Undertake a legal administrative support function by providing standard letters according to case or matter requirements, preparing court case bundles and preparing legal forms.
- Develop staff within the team for which he/she is responsible.
- The post holder will carry out these duties together with any reasonable duties at the request of the line manager or unit manager.
- The statement above reflects the general duties that are essential to the main purpose of the job. It is not a detailed description of all the work involved in the job. These jobs together with any reasonable duties at the request of the line manager or unit manager.
- Responsibility for self-development.
- Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
- Operate within the Council’s policies in relation to equal opportunities and equality.
- Responsible for managing inf
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